Executive Assistant, Business and Legal Affairs

Job Description

Job Title: Executive Assistant, Business and Legal Affairs

A little bit about our team:

Warner Records is home to some of the most influential and innovative artists of our time. With an artist-centric approach toward discovering and nurturing musical talent, the Warner Records family of labels is currently home to an impressive generation of both major and developing artists.

Your role:

This role will provide a range of administrative support to the Business and Legal Affairs department of Warner Records.

Here you'll get to:
• Schedule and prioritize all appointments and meetings
• Prepare weekly schedules and update throughout week, keeping executives and department staff informed of all pertinent information
• Coordinate travel arrangements including air, hotels, car services, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed
• Manage general department functions & interact with all business associates in professional & courteous manner
• Prepare and submit expense reports. Ensure employees' submitted expense reports are following company T&E guidelines before approval
• Sort and prioritize daily mail
• Check e-mails regularly and respond or forward information as needed in a timely manner
• Fax, shred; maintain updated files
• Order and keep office supplies stocked for all finance departments.
• Set up/coordinate meetings, conference calls
• Organize, bind & file various documents such as budgets, forecasts, audits, etc.
• Coordinate and schedule all department wide meetings/functions/volunteer opportunities
• Assist with day to day facilities management
• Handle and safeguard confidential and proprietary information

About you:
• Strong digital literacy
• Possess a strong work ethic and be detailed oriented
• Strong communication and organizational skills
• Perform diverse work within the given deadlines
• Is self-motivated and a self- starter, will take responsibility and ownership of tasks
• Have general knowledge of the music business

We'd love it if you also had:
• Bachelor's degree, preferably in business
• Experience in Google Workspace
• Prior experience working in business and legal affairs and/or for a record label or other music or entertainment company is preferable, but not required

About us:

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

#LI-Onsite

Effective October 1st, 2023, this position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Salary Range

$17.95 to $28.00 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-gpz1j0-3-136-19-103-42 in your application.