Administrative Assistant, Legal & Business Affairs

Job Description

Job Title: Administrative Assistant, Legal & Business Affairs

A little bit about our team:

If you love music both new and old, are highly organized, and want to join a legal department that works with some of the best songwriters in the world, Warner Chappell is the place for you. We deal with a wide range of legal and business affairs, including contract negotiation and copyright enforcement. If that's what drives you, too, we want you on our team.

Your role:

Under general supervision with latitude for independent judgment and decision, participates in the legal and certain related financial and business operations and aspects of the Company, involving negotiations, deals or contracts affecting copyrights, licenses, royalties, fees, claims, settlements, litigation and other related legal and/or business matters.

Here you'll get to:
• Maintain records, files, contacts, documentation, etc.
• Provide administrative support to the legal department.
• Prepare agreements and files for briefing.
• Assist, gather and review supporting materials for agreements, claims and litigation, including song information.
• Prepare pay requests and complete necessary documentation.
• Schedule, coordinate, and maintain calendar of appointments, meetings, prepare and process expense reports, and travel itineraries.
• Prepare, transcribe, and process correspondence, reports, status reports, forms of contracts, agreements, licenses, memoranda, presentation material, and other related matters of confidential and/or complex nature.
• Process incoming mail and correspondence; preparing outgoing mail.
• Perform special projects as needed.

About you:
• A high school level education is required
• Two (2) years of progressively responsible office experience, preferably within a legal department in a music publishing or related business preferably within a legal department, performing administrative functions.
• Handle and safeguard confidential and proprietary information.
• Effectively communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values.
• Come to work on time without restriction as to time commitment.
• Read and understand materials and documents and have the ability to recognize and extract critical data and information.
• Perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position.
• Work at and utilize all necessary functions of a computer in order to complete all the essential duties and responsibilities of the position.
• General computer skills and a working knowledge of Google Workspace and Microsoft Office with advanced emphases in WordPerfect, Word, Excel, and PowerPoint preferred.
• General office practices, typing, filing, office appliance operations.
• Be resourceful.
• Pay strong attention to detail / detail oriented.
• Be energetic.
• Self-starter and posses a strong work ethic.
• Strong communication skills (written and verbal).
• Takes ownership of work assigned.
• Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments.

About us:

At Warner Chappell Music (WCM), we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicenter of our company, and we are looking for team members who share our service-oriented mindset and have a passion for looking after our songwriters.

As the global music publishing arm of Warner Music Group (WMG), we're a collective band of music lovers, innovative connectors, and relentless supporters of our songwriters and catalog of iconic works. We lead with curiosity, collaborate across departments, borders, languages, and genres, and we're committed to delivering on the promises we make to each other and to our songwriters.

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

#LI-Hybrid and #LI-Onsite

Effective October 1st, this position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Salary Range

$26.67- $29.25/hour

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2025 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-gxpv2j-3-16-15-215-42 in your application.