Assistant, Strategic Integration & Operations

Job Description

Job Title: Assistant, Strategic Integration & Operations and Audio Asset Ingestion Support

A little bit about our team:

The Warner Chappell Global Strategic Integration and Operations team is a small but mighty team focused on delivering and implementing business objectives. Working closely with our global leaders, we are responsible for driving and embedding our global business strategy.

Your role:

This is a multi-part role. You are the Assistant to the Global Head of Strategic Integration and Operations, where you will have ownership over all of the typical assistant duties for her. You will also work on small strategy and operations projects and need to be an awesome deck builder. You will also help the Audio Asset Management (AAM) team acquire and ingest audio for our Global Licensing System. Being able to keep many balls in the air with flawless organization will be critical to your success.

As the assistant, you will work to keep our team leader organized, while owning calendaring, travel, and expenses. This department is the intersection of music, technology, and business. You will help schedule meetings across all global departments and timezones. You are the face of our team and will have employees reaching out to you for questions related to strategic deliverables, timeline, access to systems or resources, etc. You will shine with your strong customer service skills as you interact with all levels of the organization ensuring positive experience and relationships. This role will offer global visibility and an understanding of all parts of the global music publishing world.

The other part of this role is helping the AAM team track down and ingest audio for our creative teams to pitch. If you love and know a lot about music both new and old, are highly organized and a critical listener, this role will keep you engaged! You should have an interest in audio rights research and creative/administrative metadata tagging and a desire to create game-changing opportunities for some of the best songwriters in the world.

Here you'll get to:
• Help us run smoothly by supporting the EVP, Global Strategy Integration & Operations
• This role is part admin support, part project help as needed and part audio asset ingestion
• Process expenses, schedule and coordinate domestic and international meetings, maintain calendar items as needed, and coordinate domestic and international travel
• Help us manage projects and execute on key deliverables
• Improve processes by identifying gaps and inconsistencies
• Take notes, create summaries, work on presentations
• Proofread and edit drafts and final materials for appropriate consistent format and make corrections as needed
• Direct documents to the appropriate parties, obtain approvals when necessary, and make certain all deadlines are met
• Participate in meetings where you will represent our team
• Handle related projects and special assignments as needed
• Research master owners of new works acquired or written
• Connect with record labels to obtain a copy of new audio
• Ingest and tag audio into our Global Licensing System

About you:
• 1-3 years of Executive level administrative experience, or a satisfactory equivalent of education, training and experience in related fields
• Tech savvy and operates with high level of detail
• Deeply organized and can smoothly handle multiple projects at once
• Proactively anticipating the needs of the department's leader
• Strong business acumen and project management skills
• Effective verbal and written communicator with ability to interact with all levels of an organization
• Demonstrate ability to be innovative and suggest change/improvements within scope of work
• Be a self-starter, self-motivated and take responsibility/ownership of tasks
• Think outside the box
• Consistently takes initiative, thinks two steps ahead
• Strong creative skills and can whip up a high quality Power Point presentation without hesitation
• Results-oriented, strong execution and follow through
• Accountability, critical thinking skills and confidence when presenting ideas
• High emotional intelligence and exercise sound judgment when dealing with sensitive and confidential matters

We'd love it if you also had:
• Strong Excel skills (v-look ups, pivot tables)
• Strong presentation building skills - having an eye for great slide making in Google Slides
• A love for music and business
• Experience in music publishing or similar field

About us:

At Warner Chappell Music (WCM), we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicenter of our company, and we are looking for team members who share our service-oriented mindset and have a passion for looking after our songwriters.

As the global music publishing arm of Warner Music Group (WMG), we're a collective band of music lovers, innovative connectors, and relentless supporters of our songwriters and catalog of iconic works. We lead with curiosity, collaborate across departments, borders, languages, and genres, and we're committed to delivering on the promises we make to each other and to our songwriters.

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

#LI-Hybrid and #LI-Onsite

This position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Links to relevant documents:

2025 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-9zww0k-3-15-8-241-42 in your application.