Promotion Coordinator

Job Description

How You'll Create:

Promotional & Marketing support:
• Build promotional and marketing reports, invites, and one-sheets as needed. Proficiency with Microsoft Word and Microsoft Excel is mandatory.
• Generate & distribute weekly radio tracking from Mediabase & Billboard.
• Build e-blasts for single launches & album releases.
• Maintain artist assets for the imprint's roster (images, WAV & MP3 files, biographies, schedules, etc.)
• Support VP & regional team while they are traveling with time-sensitive travel changes, asset requests, and compliance questions.
• Collaborate with other radio promotion coordinators on budgeting, travel, and event planning for showcases, summits, seminars, etc.
• Maintain a weekly ''add and conversion'' list detailing any reported changes in airplay on current singles.
• Ability to edit and manipulate audio files.
• Facilitate all communication and fulfillment with contest winners, i.e. booking travel, shipping prizes, ticketing & box office information, etc.

Administrative Support:
• Ability to prioritize effectively and meet deadlines within a fast-past environment.
• Coordinate meetings, calendars, and schedules with radio personnel, finance, artist managers, etc.
• Process department invoices and related expenses as the main liaison with accounts payable.
• Interface with vendors on registration and invoice submission.
• Coordinate and book travel for radio personnel, artists, and team members.
• Compile and process expenses for the imprint SVP/VP.
• Build marketing budgets with the imprint SVP/VP.

Compliance Support:
• Serve as the imprint's primary correspondent with the UMG corporate compliance officer.
• Compile all compliance documentation every calendar year and send to compliance officer for review.
• Interface with compliance officer on all travel and payment approvals where needed.
• Maintain a radio personnel ticket tracking grid for each calendar year.
• Review upcoming events, travel, and promotions for any missing compliance documentation or correspondence.

Bring Your Vibe:
• Team first mentality
• Extreme attention to detail
• Proactive, organized and problem solution oriented.
• Working knowledge of Microsoft Outlook, Word and Excel
• Ability to manage multiple tasks while producing excellent results.
• Excellent communication skills both verbal and written.
• Ability to maintain discretion and confidentiality.

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

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Job Category:
Universal Music Group

Jobcode: Reference SBJ-gxmvk4-3-145-40-139-42 in your application.