Managing Editorial Assistant, Riverhead, Portfolio, Sentinel, Optimism, & Thesis

Job Description

Managing Editorial Assistant, Riverhead, Portfolio, Sentinel, Optimism, & Thesis (Open to Remote)

The Penguin Publishing Group, a division of Penguin Random House, seeks a Managing Editorial Assistant to join its team. The role would provide administrative and managing editorial support for an impressive list of literary fiction and nonfiction. This position offers the opportunity for growth and learning about the overall managing editorial process and the inner workings of a publishing office.

Daily responsibilities include all-around project support in the creation of the Riverhead and Portfolio/Sentinel/Optimism Press/Thesis lists. Working together as a team, the Managing Editorial department tracks various pieces of the schedules for manuscripts, cover design, and marketing materials to ensure that each manuscript becomes a finished book, considering everyone's needs and negotiating a process that works for everyone. Given that, this job is an exciting opportunity to get an overview of the publishing process and act as a point of contact with various departments across Penguin Publishing Group, including but not limited to editorial, production, design, and marketing.

Applicants should be highly motivated, superbly organized, and enthusiastic about publishing. We are looking for a detail-oriented, meticulous self-starter who enjoys literary fiction and nonfiction and is invested in the process of bringing them to a wide readership, has strong analytical skills, communicates clearly, and will be an active participant on a collaborative team. The ideal candidate will manage a diverse set of responsibilities efficiently and effectively and is comfortable asking for help when needed.

Specific responsibilities include:
• Routing and tracking jacket and cover copy materials to other departments for approval and maintaining due dates in the database
• Setting schedules for, routing, and tracking bound galley materials
• Maintaining the schedule for weekly cover meetings with the art and editorial departments, creating agendas, coordinating materials, and keeping notes
• Reviewing titles up for reprint and compiling lists of needed cover and text corrections
• Watermarking files for editorial, marketing, publicity, and others as requested
• Assisting in tracking Netgalley epub schedules
• Updating data in SAP and the FileMaker Pro database
• Providing general administrative support to the Managing Editorial department, backing up colleagues, and assisting with special projects as needed

Please apply if you meet the following qualifications:
• Exceptional attention to detail, proofreading skills, the ability to prioritize, and strong follow-up abilities
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively and meet deadlines, take initiative, and problem-solve creatively
• A team player with the ability to build relationships with other departments; a collaborative spirit is essential
• Superb organizational and time management skills
• Outstanding ability to manage multiple priorities in a deadline-driven environment
• Solutions-focused when met with challenges and can comfortably adapt to changes and anticipate needs once familiar with the role
• Proficiency with Microsoft Word, Excel, and Outlook
• Familiarity with the Chicago Manual of Style
• Familiarity with FileMaker Pro, Lytho, Adobe Acrobat Pro, and/or SAP a plus

The salary for this position is $51,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Please apply using our ATS system by March 12, 2025, and include your resume, cover letter, and design portfolio for consideration. Before applying for any role at Penguin Random House we recommend you review our applicant resources page and look over our open to remote guidelines on our FAQs page.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Jobcode: Reference SBJ-r1qkz0-18-225-92-23-42 in your application.