Executive Assistant

Job Description

Job Title: Executive Assistant

A little bit about our team:

WMX is a services division that is intended to connect artists with fans and amplify brands. WMX is creating immersive, innovative, and impactful experiences, while empowering artists to grow their careers and deepen their vital connections with their fans.

WMX is designed to provide our artists and labels with a deep, dynamic range of services – covering everything from streaming to merch to branded content and beyond.

We're excited to bring artists, audiences, and advertisers together in powerful ways through the five key functions that work together to maximize reach and impact: Commercial Services, Media Business, Artist & Fan Experiences, E-Commerce & Retail, and Audience Strategy.

Your role:

The Executive Assistant will support with day-to-day administration for the President, WMX & SVP, Commercial and Brand Management. The Executive Assistant will work closely with all WMX departments, plus People Team (HR) Finance, Tech and Office Services on various projects.

You will be involved in the culture of WMX unlike any other role on the team through social-events, onsite, offsite, & virtual planning. You have the opportunity to engage with every team in WMX through everyday scheduling to keep the team running.

Here you'll get to:
• Manage an extensive executive calendar, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, manage executive expenses, etc.
• Will be an effective communicator with an advanced understanding of the executive functions and requirements.
• Liaise with Technology and Office Services departments regarding software, equipment, and office needs.
• Will be the administrative go-to person for the department; able to answer or direct questions to the right person.
• Manage highly sensitive, confidential information with the highest level of discretion.
• Will work on special projects for the Executive for other WMX departments as needed.
• You will aide in the preparation and dissemination of business reviews, spreadsheets, and ad hoc presentations.
• Assist with creating, formatting, and designing PowerPoint presentations and charts.
• Plan domestic & international conferences/special events on & offsites, both in-person and virtually
• Support various ad hoc requests as needed.

About you:
• You are a proactive 'self-starter' who takes initiative to get involved in all aspects of the department.
• You are highly detail oriented, able to multitask on a regular basis, and work in a ''Team'' environment.
• You have deadline awareness and ability to prioritize workload.
• You can orchestrate and manage multiple overlapping meetings, projects, vendors.
• You proactively identify challenges and offer creative and innovative solutions.
• You communicate information clearly, concisely, and professionally, both written and verbally.
• You have strong budgeting and project management skills including top-to-bottom event planning.
• You have an ability to take direction and execute specific outlined initiatives.
• You have excellent interpersonal skills and are able to communicate with employees at all levels in the company, including senior management, clients, and vendors.
• You have the ability to work with others and maintain focus while working under pressure.
• You have outstanding organization and follow-up skills.

We'd love it if you also had:
• 5+ years of Executive level administrative experience.
• 5+ years of Corporate meeting planning experience.
• 5+ years of Project Management experience is desirable.
• 5+ Experience with budget administration in corporate environments is a plus.
• College Degree preferred.
• Excellent computer and Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, etc.

About us:

As the home to 10K Projects, 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

#LI-Hybrid and #LI-Onsite

Effective October 1st, this position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Salary Range

$41.00 to $45.00 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-rbv71o-3-144-242-149-42 in your application.