People & Culture Coordinator

Job Description

The People & Culture Coordinator is a vital part of Smith Entertainment Group's People & Culture team. This role will support Utah Jazz, Delta Center, and Utah Hockey Club employees. We are looking for a detail-oriented and organized person who will play a crucial part in ensuring the smooth and efficient operations of the team. This role will assist the department with scheduling interviews, screening candidates, working with new employees to complete the onboarding process, coordinating P&C projects, and general administrative tasks.

DUTIES & RESPONSIBILITIES:
• Guide new hires through the onboarding process to ensure a smooth transition into the organization.
• Schedule interviews and manage calendars for hiring managers and recruiters.
• Schedule and organize materials for new hire orientations.
• Handle day-to-day HR administrative duties such as scanning files, printing badges, and scheduling meetings.
• Serve as a point of contact for employee inquiries, efficiently managing and escalating issues as needed
• Answer employee questions and communicate concerns and/or issues to the appropriate member of the team
• Maintain HR databases and generate reports as needed
• Coordinate and schedule HR-related meetings, team lunches, and training sessions
• Update our Standard Operating Procedures (SOP) and company intranet
• Stay current on HR trends and employment law updates by attending seminars, reading professional publications, growing your network, and participating in professional associations
• Assist with the creation and maintenance of employee files in the G-Drive and HRIS
• Work with recruiters to ensure new hires receive a badge and gift on their first day
• Coordinate with recruiters to ensure new hires receive badges and welcome gifts on their first day.
• Support HR Generalists with ordering company swag for new hire gifts and recruiting events
• Responsible for billing and expense reports for the People & Culture department
• Support the building of a diverse culture that enriches the lives of our employees, customers, partners, and communities
• Protect the reputation of the company
• Exemplify the Utah Jazz mission and values: transparency, all-in, community-obsessed, one-team, and scrappy
• Accept other duties, as assigned

COMPETENCIES:
• Communicates effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Customer focus – Builds strong customer relationships and customer-centric solutions.
• Collaborates – Builds partnerships and works collaboratively with others to meet shared objectives.
• Interpersonal savvy – Relates openly and comfortably with diverse groups of people.
• Action-oriented – Takes on new opportunities and rough challenges with a sense of urgency, high energy, and enthusiasm.

QUALIFICATIONS:
• 1 - 2 years of administrative or support experience
• 1 - 2 years of recruiting/HR experience preferred
• Bachelor's degree preferred
• Proficiency in computer software applications such as Google Suite
• Ability to quickly learn human resource information systems and similar computer applications
• Strong communication skills, attention to detail, and a sense of urgency

PHYSICAL DEMANDS:
• This person must be able to communicate and express themselves both written and verbally
• This person must be able to observe, inspect, estimate, and assess
• The person must be able to sit or stand for long periods of time
• This person must be able to lift 20 lbs.

The Smith Entertainment Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and the Smith Entertainment Group reserves the right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of any revised job description.

Jobcode: Reference SBJ-g4226q-3-142-197-175-42 in your application.