Assistant, Business Affairs - Publishing

Job Description

UTA is seeking a Business Affairs Assistant in the Publishing Business Affairs department for our New York office to provide comprehensive administrative support to one Business Affairs Executive. The Business Affairs Assistant will handle a variety of administrative duties and will be integral to the contract administration process. Candidates must have the ability to manage multiple projects in a fast-paced environment, experience in handling administrative and an interest in book publishing.

This is a full-time position with benefits and will pay $23.00 to $25.00 per hour.

What You Will Do
• Phone management – answer and transfer calls, schedule & coordinate conference calls (including multi-party, multi-time zone conf calls)
• Calendar management – daily calendar management; update, cancel and confirm meetings. Scheduling and coordinate meetings, both in-office and virtual.
• Manage the contract administration process, including tracking of deals and contracts and processing contracts and maintaining of contracts files
• Execute special projects and research, including, without limitation, industry legal trends, rights analysis, etc.
• Able to read and understand basic contract language (e.g., the ability to pull a publishing agreement and find the delivery date for a work or confirm the territories granted to publisher)
• Research existing agreement(s) database to find previous relevant agreements to serve as precedents/templates to aid Business Affairs executives in reviewing new deals.
• Assist in proofing legal documents and correspondence.
• Based on expertise and capabilities, opportunity to review and negotiate basic amendments and publishing agreements under the supervision of the Executive.
• Exact scope of work will depend on the candidate's demonstrated capabilities.

What You Will Need
• JD degree preferred or bachelor's degree with requisite experience
• Active New York Bar license or other state preferred
• Previous experience within a literary agency or publisher strongly preferred.
• Able to review and understand contracts
• Able to work effectively with people at many different levels, internally and externally (including agents, senior executives, executives/business affairs, writers and other agency clients, attorneys, other in-house divisions, as well as other assistants and coordinators)
• Capable of managing multiple projects simultaneously with minimal supervision
• Able to operate in a timely manner, with a careful attention to detail in a high-volume environment.
• Excellent communication skills - both written and verbal
• Employs a problem-solving approach.
• Well-organized.
• General business knowledge and interest in the publishing business.
• Strong proficiency in Excel, PowerPoint, Adobe, Outlook, Word, & Internet research

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive benefits and programs to support your well-being

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Jobcode: Reference SBJ-qk3o11-3-148-210-152-42 in your application.