Executive Assistant

Job Description

We have an immediate opening for an Assistant to a Partner in the New York City Office. This role requires someone who is incredibly organized and discreet with an interest in social issues, pop-culture and is up-to-date on current events. Most of the work on the Partner's desk centers around managing a complex schedule, A-list talent and entertainment/advocacy clients, new business across many industries and liaising with different high-profile personalities. We have offices across the US so you're comfortable managing meetings and appointments across different time zones. You are incredibly flexible and can navigate through last-minute changes. You're a wiz at booking travel. You also have the gravitas to be ''the boss' boss'' .

Responsibilities Include:
• Managing the Partner's daily calendar and arranging meetings
• Serving as the 'gate keeper' to ensure he is operating as efficiently and productively as possible
• Serving as an extension of his brain keeping track of details on clients, in the office and with personnel
• Working as support on direct clients in entertainment, impact and technology
• Creating materials and research as needed to prepare for new business presentations, networking and client meetings.
• Keeping him organized and on time in a fast-paced environment and packed schedule
• Managing contacts and learning quickly who the VIPs are (they all are!). Name recognition and understanding of the landscape is necessary is crucial
• Answering and fielding phone calls and meeting requests
• Reviewing news and current events for clients and beyond and flagging them as needed
• Arranging travel logistics and ability to change them as needed
• Providing adhoc and personal support as needed

You Should Apply If:
• You have at least one year working on a desk in a fast-paced environment
• You are incredibly organized, detail oriented and able to excel at managing multiple projects simultaneously.
• You value punctuality and find that if you're on-time, you're late.
• You are looking for a career and not a job
• You have an interest in what's going on in the world in politics, social good, pop culture, fashion, latest news, entertainment, etc.
• Great written and verbal communication
• You enjoy overdelivering rather than meeting expectations and take genuine pride in being part of something good.

You don't HAVE to have this, but it sure would be nice:
• Previous PR or talent agency experience
• Previous hospitality experience

$45,000 - $45,000 a year

This is a non exempt role and eligible for over time pay.

Jobcode: Reference SBJ-g3pp0n-18-188-103-74-42 in your application.