Senior Project Administration Coordinator

Job Description

Overview

This position provides a unique opportunity to work in a fast paced, dynamic environment supporting The Rock Operations Department for Spurs Sports & Entertainment. The ideal candidate for this position should have a passion for organization, collaboration and complex problem solving. The eligible candidate will be a strong communicator with a commitment for building strong relationships and demonstrate the ability to shift seamlessly between providing strategic support and executing smaller daily tasks in service of The Rock at La Cantera campus. The Senior Project Administration Coordinator will deal with a diverse group of critical internal and external stakeholders at all levels; independent judgment is required to plan, prioritize and organize a diversified workload. This candidate must have the ability to handle multiple tasks at once, provide a high level of organizational skills and maintain an advanced level of professionalism in the workplace.

Responsibilities
• Project Administration: Support special projects at The Rock by acting as the point of contact for all participants, managing calendars, building agendas, schedule regular meetings and record decisions (e.g. assigned tasks and next steps), create and update workflows, prepare and provide documentation to internal teams and key stakeholders, and order resources, like equipment and software.
• Project Performance: Facilitate performance by breaking projects into doable tasks and set timeframes and goals, conduct risk analyses, retrieve necessary information (e.g. user/client requirements and relevant case studies), track expenses and predict future costs, monitor project progress, and address potential issues, coordinate quality controls to ensure deliverables meet requirements, and measure and report on project performance to all stakeholders.
• Other duties as assigned by the Associate Director.

Qualifications
• Bachelor's degree (B. A.) from four-year college or university and (1-3) years related experience and/or training; or equivalent combination of education and experience.
• Must grasp concepts quickly, be a self-starter and able to work with minimal supervision to initiate work when needed.
• Must be able to produce high level reports and analysis with accuracy and attention to detail.
• Must be highly organized and able to exercise professional initiative and good judgment in prioritizing work and balancing multiple tasks and projects at one time.
• Proficient in Microsoft Office, Excel, Word, Power Point and other computer skills required.
• Proven ability to handle confidential information, be adaptable to various competing demands, and demonstrate the highest level of customer service.
• Willingness to work irregular and extended hours and maintain a flexible work schedule as needed.
• PMP / PRINCE2 certification is a plus

Jobcode: Reference SBJ-g6ykkq-18-118-120-204-42 in your application.