Executive Assistant, Legal

Job Description

We are looking for an Executive Assistant to a legal team consisting of seven attorneys and one contract manager based in New York City that provides business & legal support to the business units responsible for distribution of the Paramount portfolio of video programming services, as well as distribution of Paramount streaming products such as P+ and Pluto!

Essential duties and responsibilities may include:
• Scheduling meetings, answering and screening telephone calls, prioritizing mail and other communications, processing T&E reports, ordering supplies, arranging office services, coordinating travel and meal arrangements, performing administrative errands. Assist in planning of department events and outings, schedule & book conference rooms, coordinate internal and external meetings and respond to facility issues. Will be responsible for updating and revising business and internal contacts on a continuous basis.
• Word processing; tracking and administering the execution of agreements; scanning and profiling agreements into document database; preparing redline versions of agreements; proofreading, emailing, photocopying, faxing and mailing agreements, letters, cover sheets and other documentation; preparing and updating documentation and reports; preparing routine and complex correspondence; handling internal and external document distributions; and proactively maintaining status reports/team calendars.
• Organizing and maintaining records and files for centralized legal filing system and individual attorneys' office files. Coordinate and administer periodic regulatory and contractual compliance reports.
• Assist with the administration of contract database and records system, as well as the monitoring of contractual and regulatory compliance.
• Must be able to understand and quickly execute assignments, and to independently follow through on multiple tasks. Quick turnaround time on most assignments required.
• Must have the flexibility to work overtime as needed.

Basic qualifications:
• 2+ years of relevant work experience.

Additional Qualifications:
• Experience in a legal administrative support capacity strongly preferred
• BA or other undergraduate degree preferred
• Qualified candidates should possess excellent drafting, analytical and organizational skills
• Qualified candidates should possess experience with contracts and legal concepts, knowledge of intellectual property, entertainment, technology, privacy and/or internet law
• Experience with legal document management software and redlining software (e.g., Deltaview/Workshare)
• Strong proofreading skills
• Excellent oral and written communication skills
• Excellent administrative skills
• Professional composure and demeanor
• Detail-oriented, ability to manage and prioritize simultaneous responsibilities within time limits
• Highly motivated and resourceful self-starter with excellent organizational and follow-through skills
• Proficient in MS Word, Excel, Outlook and PowerPoint
• Ability to manage multiple assignments simultaneously in a demanding, fast-paced environment; to communicate effectively with others verbally and in writing; and ability to work independently on projects assigned by attorneys
• Proven ability to work in fast-paced environment and communicate effectively with client groups

ADDITIONAL INFORMATION

Hiring Salary Range: $68,000.00 - 86,000.00.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

https://www.paramount.com/careers/benefits

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-rjkqvb-18-119-163-95-42 in your application.