Sr. Coordinator, Production

Job Description

We are searching for a talented, motivated and highly-detailed production Sr. Coordinator to join our event production team to help in the planning of some amazing experiences. As a Sr. Coordinator, you will be providing administrative, organizational and operational support to our very busy project management/event production teams in a variety of areas and through all phases of event development including pre-planning and coordination, onsite event execution, and post-event closeout.

Essential Functions & Responsibilities

Primary Responsibilities
• Manage vendors to qualify quotes for budgets, facilitate ordering and logistics such as load-in & load-out scheduling
• Demonstrated proficiency in tracking event finances by updating event P&L with quotes, processing invoices, and reconciling expenses
• Proficient in our FileMaker processes and databases including: Event Assignments, Upcoming Events, Expense Reports, Correspondence (Memos, General Info Documents, etc.), Client Invoices, Absolute Accounting/P&L, Time Sheets, Client & Vendor Contact Lists, Budgets & Contracts, Vendor Quoting, Event Contact Lists
• Be proficient in Smartsheet processes including maintaining our bidding database, tracking milestones and deliverables, and updating production timelines
• Able to oversee all areas of vendor contracting including RFPs, Bid Comparisons, Letters of Authorization, Vendor Service Agreements and Change Orders
• Familiarity of event-specific disciplines and proficiency to manage small scale versions of all of the below individually - already be able to manage a minimum of three (3) at the same time from pre-event to on-site to post-event, under supervision of Lead Producer/Project Lead
• Food & Beverage
• Entertainment
• Guest & Catering Rentals
• Signage & Graphics
• Venue/Location
• Restrooms
• Security & Credentials
• Have general knowledge of other event disciplines to include Production, Technical & Creative Services
• Understand how to read and utilize diagrams
• Manage event timelines and contact lists with little to no supervision
• Mentoring and training of new and/or Jr staff
• Oversee preparation and tracking of Non-Disclosure Agreements
• Support internal operational needs of department as needed
• Assist with researching, writing, editing and preparing event proposals/presentations
• Work with Creative Services Coordinator to traffic manage the signage & graphics for a project
• Secure event supplies
• Update manager and project leads
• Conduct research and gather information for event proposals and budgets including venues/locations, vendors, entertainment options and other event disciplines
• Oversee site visit & event travel coordination and booking

Administrative & Other Responsibilities
• File Storage
• Expense Reports
• Process Invoices
• Take meeting notes
• Monthly American Express Closeout
• Monthly FedEx Statements Processing
• Daily Timesheet Inputting for Labor Reports
• Weekly Timesheet Tracking for Company
Other Duties & Responsibilities

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

Travel

Must be adaptable with work and travel schedule and be available to travel for work during holidays. This position may require up to 30-40% travel.

Qualifications

Required Education and/or Experience
• Minimum of two year in full time event production role, or related field
• Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience required
• Proficient user of Microsoft Office Suite | Adobe Acrobat
• Highly organized and process-oriented
• Attention to detail, carefully following instructions and checking work for accuracy
• Ability to multi-task and remain calm in high-pressure situations
• Strong communication, interpersonal, negotiation and conflict resolution skills
• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

Preferred Education and/or Experience
• Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams | Zoom
• Prior experience with large-scale sporting events a plus
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-g4bb8v-3-145-63-136-42 in your application.