Personal Assistant / House Manager to CEO

Job Description

OVERVIEW:

OBB MEDIA is seeking a full-time Personal Assistant/House Manager to the CEO/Founder, towork alongside his Executive Assistant and seamlessly coordinate between his personal and professional needs. The ideal candidate is a detail-oriented go-getter who thrives in a fast-paced environment, proactively anticipates needs and operates with a spirit of excellence. This role requires good judgment, high ethical standards, and the utmost discretion, in particular with highly confidential matters. This position is fully in-person, and is based in Los Angeles, CA.

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RESPONSIBILITIES:

• Develop and implement protocols for tracking family calendars, household schedules, and household expenditures; regularly communicate information related to same to the CEO and his spouse, and provide reminders of personal obligations as requested.

• Conduct regular meetings with the CEO to make recommendations and obtain any necessary approvals related to the household and personal support.

• Develop, implement and maintain organizational systems for various areas of the house, including home offices.

• Track and maintain household inventory (e.g., cleaning supplies, groceries, and other essentials); ensure the pantry and refrigerator are well-stocked.

• Supervise regular household contractors such as housekeepers, gardeners, trainers, and chef. Source and present new vendors in an organized and streamlined manner, negotiate vendor rates and maintain preferred vendor roster.

• Plan and oversee both business and personal events and dinners at the residence, including hiring and managing of event vendors, caterers, staff, and budget.

• Manage the family's personal correspondence.

• Coordinate and manage all personal gifting needs (sourcing, purchasing, shipping, etc.) and responses to gifts received, including keeping a log and making calendar entries related to same.

• Coordinate personal travel.

• Ensure comfort of household guests.

• Oversee and manage repairs, renovations, and general maintenance of the residence; maintain a calendar of upcoming household projects and deadlines; source, hire, schedule and supervise service providers; act as the point of contact for all household service providers and ensure timely completion of tasks.

• Expense management including tracking, compiling and presenting all expenses in a clear and organized manner.

• Oversee and manage all vehicle repairs and maintenance.

• Coordinate and direct special projects.

QUALIFICATIONS:

• 3+ years’ experience in high-volume PA position supporting a c-suite executive is required.

• 1+ years’ house management required, 2+ years preferred.

• Proven ability to maintain confidentiality and use the utmost discretion in every situation, required.

• Must take direction, adjust to rapid changes and provide thoughtful on the spot problem solving well while maintaining a positive, respectful and professional demeanor.

• Ability to effectively collaborate with the CEO/Founder, Executive Assistant and other designees of CEO.

• Knowledge of Los Angeles and surrounding areas, required.

• Strong interpersonal, written, and verbal communication skills, required.

• Hyper-focused on details and maintaining smooth workflows and scheduling, required.

• Highly proficient in Excel and Google Suite, required.

• Valid driver’s license and reliable transportation required (mileage is reimbursable).

• Entertainment and hospitality industry experience, a plus.

PHYSICAL DEMANDS/WORK REQUIREMENTS:

• Must be able to work in a seated position for long periods of time.

• Must be able to use fingers, hands and arms at computer keyboard for long periods of time.

• Must have ability to speak clearly and distinctly, and hear and be heard and understood in person and by telephone.

• Must be able to stand, sit, reach, bend, stoop, walk up and down stairs and frequently lift up to 30 pounds (and occasionally up to 50 pounds).

• Must be able to visually and physically inspect areas of the work site.

• Must be able to able to work in a standing and/or walking position for long periods of time.

• Must be able to drive, have reliable transportation, a valid license and valid insurance (mileage is reimbursable).

• Some travel is required for this role. Must be able to travel by car and airplane.

SCHEDULE:

This position requires long hours Monday through Friday, and flexible availability evenings and weekends. The wage range for this position is $70,000 to $90,000 annualized. This position is eligible for a full range of medical, dental, vision and 401(k) benefits.

Please no recruiters/agencies.

Jobcode: Reference SBJ-d8ep5q-18-190-217-134-42 in your application.