Office Manager

Job Description

FRONT OFFICE MANAGER @ OBB HEADQUARTERS

OVERVIEW:

OBB MEDIA is seeking a full-time Office Manager at our West Hollywood headquarters. The Office Manager is a critical role as they serve as the first impression of the organization to visitors, partners, talent, and clients. This person will also be expected to handle office managerial responsibilities such as, but not limited to, overseeing all deliveries, managing vendors (e.g., office repairs, cleaners, maintenance inspections, etc.), managing office supply and snack inventory levels and orders, and managing budgets and logistics for company events. The ideal candidate is an organized, meticulous go-getter who thrives in a fast-paced environment, prides themself on providing white-glove service, and is able to effectively manage a high-volume workload while remaining detail oriented. This is an in-person position.

ESSENTIAL FUNCTIONS:

• Manages the reception area and ensures all common spaces are kept tidy to maintain a professional first impression for guests entering the office.
• Responsible for opening up each day, emptying dishwasher and removing furniture covers from outdoor furniture, turning on lights, TV, and music, and delivering all mail and packages to respective employees’ offices.
• Monitors and manages budgets for food/beverage and office supplies inventory, keeping pantry and supply closets organized.
• Manages all facilities-related matters, including general building maintenance, security and access systems, HVAC, plumbing, etc. acting as point-person for on-site service visits.
• Ensures proper function of office copy machines, printers, dishwasher, WiFi, etc. and troubleshoots any issues.
• Recommends related expenses and invoices for approval to COO (e.g., handyman to fix lights or hang pictures).
• Manages the planning and oversees budgets for team meetings, office parties and team building activities and merchandise gifting packages.
• Assists HR with new hire onboarding to ensure new employees have a work space, welcome package, key card, parking space, etc.
• Proposes and manages office reconfigurations as employee headcount grows and oversees any modifications as needed.
• Provides light technical support such as having conference rooms ready for Zoom meetings and interfacing with IT as needed.
• Facilitates internal office communications related to special events, office closures, etc.
• Creates a positive, collaborative, teamwork environment based on the company culture and values.
• Manages ongoing rolodex and records of all service providers and vendors.
• Assists management with day-to-day administrative needs such as scheduling meetings, travel logistics, and shipping packages, as needed.
• Provides shared services support to OBB Studios management team to consolidate bulk ordering and any vendors (e.g., cleaners) who work across both locations.
• Participates as needed in department projects or as assigned by the COO.
• Other duties, projects, and responsibilities as needed.

QUALIFICATIONS:

• Bachelor’s degree or equivalent experience.
• Minimum two (2) years of previous experience in office management.
• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day duties.
• Excellent interpersonal skills; professional appearance and demeanor.
• Resourceful, well organized, highly dependable, efficient and detail oriented.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Strong oral and written communication skills.
• Ability to manage staff and service providers/vendors, be a team player, tactful and diplomatic.
• Proficient in Microsoft Office Suite. Experience with design software such as Canva a plus.
• Exercises discretion and confidentiality.

PHYSICAL DEMANDS/WORK REQUIREMENTS:

• Must be able to work in a seated position for long periods of time.
• Must be able to use fingers, hands and arms at computer keyboard for long periods of time.
• Must have ability to speak clearly and distinctly, and hear and be heard and understood in person and by telephone.
• Must be able to reach, bend, stoop, sit, stand, walk up and down stairs and frequently lift up to 30 pounds (and occasionally up to 50 pounds).
• Must be able to visually and physically inspect areas of the work site.
• Must be able to work in a standing and/or walking position for long periods of time.
• Must be able to drive, have reliable transportation, a valid license and valid insurance (mileage is reimbursable).
• Some travel is required for this role. Must be able to travel by car and airplane.

SCHEDULE:

This on-site role is expected to work Monday through Friday and have flexible availability after hours and on weekends as needed. The hiring range for this position in West Hollywood, CA is $68,000 to $72,000 annualized. The range indicated is for base salary only and does not reflect the total compensation package including benefits and other perks. This position is eligible for a full range of medical, dental, vision and 401(k) benefits. Additional financial, and/or other benefits, dependent on the level and position offered, may apply.

Jobcode: Reference SBJ-ro8v51-3-138-113-188-42 in your application.