Administrative Assistant

Job Description

The Role

We are seeking an Administrative Assistant to support our team in Mexico City. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who can exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:
• Maintaining calendars for the physical Team including booking and confirming meetings with stakeholders in various regions of the world
• Scheduling meetings & calls, internally & externally
• Managing the flow of incoming and outgoing material
• Maintaining a log used to track projects and their status
• Taking notes in meetings and circulating information to the greater team
• Coordinate the flow of information with other Administrative Assistants across all offices
• Coordinate travel arrangements (domestic and international) and other administrative duties (i.e. processing travel and expense reports, digital filing, etc...)
• Heavy communication internally and externally across different countries
• Creating presentations and documents using Google Suite
• The ability to assist with team projects and events as needed
• Coordinating offsite events & activities
• Coordinating supplier's information in the system and related payments

Qualifications:
• +5 years of experience as an Assistant
• Team player who operates in a fast-paced team-oriented setting and collaborative
• Ability to be discreet and maintain confidential information
• Understanding how to prioritize and respond accordingly
• Strong writing skills and the ability to multitask
• Proficiency in Google Suite and ability to learn + implement new tools/systems
• Fluent written and spoken Spanish and English proficiency is essential.

We are an equal opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status or disability status.

Jobcode: Reference SBJ-gwky4k-3-144-11-74-42 in your application.