Executive Assistant

Job Description

Job Description
The primary function of the Business Affairs Assistant is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally). A high degree of confidentiality and discretion are expected in regard to all matters and documents.

Responsibilities
• Provide day to day administrative support to the EVP, Head of Business Affairs and to the broader team as needed.
• Optimize the executive's time by providing administrative leverage in the areas of scheduling, traveling, and daily needs such as implementing phone calls and engagements.
• Schedule and manage their calendars including prioritizing and resolving conflicts and competing demands, and proactively schedule meetings with internal and external attendees, work with finance & HR teams to organize small-to-large-scale meetings.
• Coordinate travel including flight tickets, hotel bookings, and car reservations.
• Support and coordinate weekly staff meetings including minute taking.
• Complete various forms including travel expense reports and payment processing.
• Perform general clerical duties.
• Contribute to the excellent reputation of the BA office through professional, friendly, and respectful interactions internally and externally.
• Perform other duties as required and/or assigned.
Qualifications
Basic Requirements:
• Bachelor's degree or equivalent work experience
• 1+ years of experience at a media company, law firm or adjacent industry
• Experience in organizing meetings, assisting with travel and hotel accommodations, and providing general office support.
• Proficiency in Microsoft Word, Excel, Outlook, and other applications.
• Ability to multitask while handling significant incoming requests.

Desired Characteristics:
• Ability to exercise the highest level of discretion in handling confidential and sensitive information
• Self-starter, who is organized with strong decision-making capability, ability to follow through, and emotional maturity
• Excellent verbal and written communication skills with all levels
• Superior organization skills and high attention to detail
• Highly resourceful team-player with the ability to also be extremely effective independently
• Solid prioritization skills and the ability to effectively manage the executive's time
• Possess adaptability and flexibility
• Ability to cultivate and maintain professional and friendly relationships with key staff across the organization.
• Proactive approaches to problem-solving with strong decision-making capability.
• Firm understanding of legal terminology and familiarity with contract language.
• Prior experience working at a law firm, talent agency, entertainment studio or production company
Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000-80,000.

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Jobcode: Reference SBJ-gw660p-18-117-7-163-42 in your application.