Executive Assistant

Job Description

Executive Assistant (National Geographic Content)

The National Geographic Publicity team is seeking a highly organized and detail-oriented Executive Assistant to support senior leadership with a variety of administrative responsibilities. This role includes managing calendars, completing expense reports, coordinating travel, handling internal and external communications, and assisting with content publicity and events. The Executive Assistant will support the team in creating presentation materials, providing project management, organizing department meetings, and collecting weekly updates for senior leadership.

The ideal candidate will be an effective administrator, maintaining confidentiality and representing the department professionally to both internal and external stakeholders. A high level of attention to detail, the ability to manage multiple projects with tight deadlines, and a professional demeanor are essential. Strong verbal and written communication skills and proficiency with office software are required.

Key Responsibilities:
• Provide day-to-day administrative support for three senior leaders within the publicity and events team.
• Manage schedules, calendars, and meetings, providing real-time scheduling support.
• Coordinate meetings with necessary details and ensure effective communication.
• Handle office tasks such as creating reports, preparing presentations, and setting up for meetings and events.
• Manage leaders' time efficiently, multi-task, and communicate clearly with team members.
• Screen and prioritize incoming emails, forwarding them to appropriate team members.
• Arrange travel plans, including flights, cars, and hotel reservations, ensuring travel details are accessible to leaders.
• Prepare and submit business-related expenses using Concur/SAP delegate role in a timely manner.
• Regularly correspond with senior-level executives' assistants and external/internal partners professionally via phone and email.
• Support the Nat Geo Content Communications team by sending PR updates and assisting with screening events.
• Handle executive mail, shipping requests, supply orders, and invoice processing.
• Take on additional administrative projects as assigned.

Basic Qualifications:
• 1+ years of experience on a high-volume desk in a fast-paced environment.
• Strong commitment to maintaining confidentiality for all matters and documents.
• Ability to make independent decisions regarding sensitive and confidential information.
• Exceptional attention to detail and organizational skills with the ability to manage multiple high-priority projects.
• Proactive in anticipating executive needs and efficiently managing office time.
• Professional, friendly demeanor for handling a variety of responsibilities and interacting with diverse personalities.
• Ability to work under tight deadlines while maintaining a calm and professional attitude.
• Strong written and verbal communication skills to effectively interact with senior executives and business contacts.
• Proficiency in administrative skills including phone handling, filing, and general office tasks.
• Competence in Microsoft Word, Excel, Outlook, PowerPoint, Keynote, Google Sheets, and Zoom.
• Willingness to work overtime when required.
• Team player with the ability to work collaboratively across various departments.
• Positive attitude, proactive, resourceful, and flexible.

Preferred Qualifications:
• 1+ years of experience as an Executive Assistant supporting a senior executive (e.g., Vice President).
• Passion for television and familiarity with industry concepts and practices, particularly in marketing.
• Experience in the entertainment industry, ideally within publicity or marketing.
• Ability to troubleshoot technical issues as they arise.
• Working knowledge of SAP and Concur systems.
• Experience in project management.
• Experience working with talent and staffing events.

Required Education:
• Bachelor's degree in communications, journalism, or a related field preferred.

The hiring range for this position in New York, NY is $54,400.00 to $74,800.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Disney Entertainment Television:

Disney Entertainment Television is a collection of renowned content brands at The Walt Disney Company creating original entertainment and news programming for the company's streaming platforms Disney+, Hulu and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of ABC Entertainment, ABC News, ABC Owned Television Stations, Disney Branded Television, Freeform, FX, Hulu Originals, National Geographic Content and Onyx Collective, in addition to Disney Television Studios, which include 20th Television, 20th Television Animation, ABC Signature and Walt Disney Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, Disney Entertainment Television's creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, Disney Entertainment Television's programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children's & family categories.

This position is with National Geographic Partners PAY SVC, which is part of a business we call Disney Entertainment Television.

National Geographic Partners PAY SVC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Jobcode: Reference SBJ-vew49j-3-142-124-139-42 in your application.