C3 Presents - Global Festival Assistant

Job Description

Responsibilities:
• Manage the phones (screening, fielding, transferring, connecting, conferencing calls) taking and relaying accurate messages
• Handle incoming mail, packages, emails, follow-up correspondence and visitors
• Maintain and organize contacts (new contacts and updates to existing ones)
• Maintain daily ''to do'' sheet. Heavy calendar management including scheduling and coordinating meetings, appointments and obligations
• Coordinate detailed travel and lodging arrangements
• Assist with creating and maintaining offers, festival calendar, talent and other documents, including preparation and circulation of a weekly report to Global Festival Team
• Manage offer tracking, including adding and combining offers for US festivals within C3 and Live Nation and prepares and sends weekly updates
• Draft, format and review documents with attention to grammar and spelling
• Coordinate flow of information through proper facets (i.e. to Director, C3, Live Nation, etc.)
• Compose letters, memorandums, RFPs, presentation materials, etc. from verbal direction, research information, and/or knowledge of organization policy and procedures
• Complete expense reports in Concur and C3PO
• Assist with budget management for festivals
• Organization and maintenance of agreements, contracts, and files
• Attend various meetings as needed, takes minutes or notes, creates agendas, or assists with meeting preparation
• Manage VIP guest list and mailing address lists for various events, parties and invites
• Research projects
• Perform other related duties as assigned

Qualifications:
• At least 2 years Executive Assistant experience preferred
• Superior organizational and project management skills
• Exceptional attention to detail and follow-through abilities
• Adaptable and thrives in a fast-paced environment, able to effectively multi-task, reprioritize and work proactively and independently to meet deadlines and drive agreements to conclusion
• Positive attitude and professional disposition
• Excellent written, verbal and interpersonal communication skills
• Capable of maintaining confidentiality
• Solid computer/database and clerical skills
• Proficient in MS Office products
• Ability to travel
• Flexibility in work hours and availability, especially during festivals and major projects
• Please note that per Live Nation's policy, effective October 4th a COVID-19 vaccination will be required for this position unless you have provided a valid request for exemptions under applicable state law

C3 Core Competencies:
• Demonstrate integrity in the way you operate in day-to-day business and the way you deal with people
• Communicate effectively with various audiences by organizing and delivering information appropriately and listening actively to others
• Proactively seek solutions to problems. Be enthusiastic and energetic in your approach to your job. Commit to putting in extra effort with a positive attitude.
• Be flexible in handling change, able to juggle multiple demands, and adaptable to new situations with fresh ideas or innovative approaches
• Stay composed, confident, optimistic, and in problem-solving mode when the going gets tough
• Possess the skills needed to perform your job well, paying close attention to detail, accuracy, and completeness

Jobcode: Reference SBJ-rj9kv0-3-145-74-54-42 in your application.