Job Description
WHO ARE YOU?
Do you enjoy dance music? Do you excel at project coordination and administration? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the administrative space. Is this you? Read on…
THE ROLE
Insomniac Events is seeking a highly motivated and proactive Coordinator to join the Talent Department. The Talent Coordinator will coordinate and facilitate various Talent department functions, tasks, processes and projects. This position reports to the Head of Talent. This is not a remote position and requires to be in office and on site at various event and office locations.
RESPONSIBILITIES
• Monitor and administer all performance contracts
• Ensure that timelines and milestones are followed and met
• Facilitate effective communicate between the various talent agencies, talent department and insomniac counsel
• Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processes
• Monitor, maintain and timely update all internal talent buying documents and grids
• Coordinate build and timely distribution of all yearly plans
• Coordinate monitoring of all yearly plan progress and facilitate data input
• Coordinate collating artist performance data
• Coordinate with various event ticket counts
• Coordinate information distribution to all agencies
• Coordinate data organization and management within Notion, Dropbox and other database platforms
• Oversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondence
• Arranging complex and detailed travel plans, itineraries, and agendas
• Liaise with all international partners to help administer and control talent payments
• Execute other day to day tasks and special projects as asigned
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified
QUALIFICATIONS
• 1+ years of experience with project coordination and/or administration
• Experience as an assistant; entertainment industry preferred
• Must be proficient in Microsoft Office Suite, Excel, PowerPoint, Word and Outlook
• Strong communication skills both verbal and written and must be able to actively and attentively listen
• Experience booking high volume travel in the US and Internationally
• Able to adapt quickly to national and international time zones/cultures
• Passion and knowledge of Electronic Dance Music is a must
• Must be motivated with an ''Everything is possible'' attitude
• Must be an active problem solver, instilled with a sense of urgency for projects large and small
• Must have clean criminal and driving record, current license, passport, and car insurance
WORK ENVIRONMENT
• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing in the warehouse at a mobile desk while tracking trucks
• Must be able to lift up to 20 pounds at times
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations
• Must be able to work in open concept office space
Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
Jobcode: Reference SBJ-d260v5-18-222-115-88-42 in your application.