Exhibitor Relations Assistant

Job Description

Who We Are:

Frieze is the world's leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

Job Title: Exhibitor Relations Assistant

Location: New York

We're looking for an Exhibitor Relations Assistant to support our Fair Managers in carrying out necessary tasks to produce fairs, working closely with exhibiting galleries, other departments within the company, and external parties. Key responsibilities include:

Provide support to galleries in regard to all aspects of their participation in the fairs:
• Support on the gallery application process
• Update application information and maintain systems
• Support Selection Committee Meetings preparations and organisation
• Attend Selection Committee Meetings as requested by Managers
• Support on the launch of the gallery portal with the fair Managers, i.e., Listings, Exhibitor Manual
• Draft and coordinate exhibitor correspondence year-round
• Support exhibitors with enquiries throughout the year including applications, selection process, stand build, shipping, insurance, storage, invitations, etc.
• Maintain high quality customer service on all fair delivery aspects
Other departments / contractors liaison
• Provide exhibitor information as needed by other departments
• Supply information to be included in promotional material for the fairs and proof drafts
• Work with external contractors and Production team to advise galleries on stand build options
• Liaise with the VIP team on accreditation and invitations allocation
• Liaise with the Communications/Marketing team to ensure visibility and accuracy of gallery information across our platforms
• Prepare signage material and organise production with external vendors and Design team

At the fairs
• Support on training of temporary staff
• Prepare exhibitor resources to be used at the fair such as Exhibitor Welcome Guide
• Set up site for exhibitors, including check of the stand build
• Coordinate the Exhibitor desk throughout the fair
• Answer exhibitor queries and coordinate services onsite

Systems and databases
• Input and update exhibitor data
• Produce reports and analysis for team and directors
• Compile research data and comparative analysis
• Maintain exhibitor platforms year-round

General
• Ensure timeline is adhered to for specific projects
• Keep team procedures up to date
• Participate in post-fair debriefs
• Assist team in implementing improvements year on year

Skills and Experience
• Strong attention to detail
• Excellent organisation and communication skills
• Ability to manage your time well and comfortable working to tight deadlines
• Able to multi-task and collaborate in a fast-paced environment
• Comfortable and competent in a client-facing role
• Art world experience / knowledge
• Experience with Microsoft software and Database CRM
Our Diversity & Inclusion Statement

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:
$22.88 hourly

Hiring Range Maximum:
$30.50 hourly

Jobcode: Reference SBJ-gq2ozz-3-144-3-168-42 in your application.