Office Floater Assistant

Job Description

The Company:

WME is a leading global entertainment agency. Named one of Fast Company's Most Innovative Companies, WME represents artists and content creators across books, digital media, film, food, music, television and theatre. WME is part of the Endeavor (formerly WME | IMG) network.

The Person:

The ideal candidate will be professional, presentable, and passionate about the entertainment industry. They will demonstrate exceptional organisation and communication skills and will understand the importance of excellent client service and absolute discretion. They will have a long-term interest in a career in the entertainment industry, as well as possessing:
• A hard-working, extra-mile attitude compatible with this fast-paced, high-energy business
• A willingness to learn quickly and assist wherever required with a positive attitude at all times
• Exceptional organisation and time management, quick prioritisation and an initiative-taking, problem-solving attitude
• Sensitivity to the needs of creative clients – previous industry experience is desirable
• Confidence working with MS Office on a daily basis, with a strong grasp of numbers
• Absolute confidentiality and discretion at all times. All WME employees are required to sign a confidentiality agreement, and any breach of this agreement will result in immediate disciplinary procedures.

The Role:

This role is all about initiative and taking responsibility, implementing more efficient processes and resolving problems as they arise in a proactive fashion. As part of the Operations team, you are responsible for the appearance and efficient running of the office. Also involving administrative duties and the general running of the office.

Responsibilities and duties include but are not limited to:

For the Operations department:
• Answering phone calls, distributing post, and other administrative duties
• Providing daily lunch cover on reception
• Providing general support, with occasional longer-term projects
• Covering staff absence on agent assistant desks, reception and mailroom.
• running errands for staff as required
• General admin, ad hoc research and projects as they arise

TV Department:
• Helping TV assistant compile TV market reports and data
• Ad hoc research projects for the department

Commercials (brand partnerships) Department:
• Fielding and scheduling calls (often across time zones)
• Handling logistics for campaigns and events
• Handling client invoicing
• Updating internal systems
• Liaising directly with clients / client managers
• Diary management

Jobcode: Reference SBJ-gknop8-18-227-72-114-42 in your application.