Executive Assistant, Human Resources

Job Description

About the Role & Team

Are you a friendly and reliable collaborator, whether working with executives or peers on the team? Are you known for discretion in managing highly confidential information? If this sounds like you, then a role in Executive Support at The Walt Disney Company might be right for you.

We are looking for an Executive Assistant to join our Corporate Human Resources team. You would be part of the team that offers strategic advice and consultation to leaders across Direct-to-Consumer and Corporate, ensuring that they have a successful team to achieve the business outcomes they need. This role is essential to the success of the Company and joins a multifaceted, fast-paced team that works with some of the most creative, dedicated people in the business.

The Executive Assistant will work alongside the HR team to maintain organizational flow with leaders in Disney's Corporate segment and provide Human Resource advice to the company. While there will be the typical expense reports, travel planning, phone messages and calendaring, this job is very much about people, forming strong relationships, and understanding how to help your executive flourish. As the representative of your executive within The Walt Disney Company, your professionalism, integrity, and demeanor reflect the office, and as such, are a critical component to its success.

This position reports to the Vice President of Human Resources for Disney's Direct-to-Consumer and Corporate Learning & Talent Solutions, with additional support for the Director of Learning and Talent and the Director of Human Resources.

What You Will Do
• Schedule and arrange virtual and on-site meetings
• Review your leader's schedule to build in time for preparation and travel
• Pivot quickly to reschedule a carefully planned day when pressing conflicts arise
• Read relevant newspapers and trade journals so you understand the mission of the office
• Draft professional correspondence on behalf of your leaders
• Plan and create travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
• Purchase all office supplies for the department, and manage invoices, purchase orders, and vendor contracts
• Prepare regular reports and summaries
• Onboard new employees – you will be the friendly guide that team members rely on to answer questions
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork
• Plan high-profile, complex events like offsites as well as smaller-scale gatherings such as service recognition parties

Required Qualifications & Skills
• At least three years supporting a Director or above, or equivalent experience
• Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
• Complete reliability handling confidential information
• Ability to prioritize tasks in a fast-paced environment
• Strong proficiency with all types of computers, phones and office equipment
• Mastery of Microsoft Office programs including Outlook, Word, PowerPoint and Excel; strong skills in SAP, Sharepoint, Concur, Slack, and Zoom, and the resourcefulness to learn new applications as needed
• Genuine desire to be helpful to your leaders and co-workers, to go above and beyond without being asked, to build solid inter and intra-team relationships
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
• Very strong organizational skills and attention to detail
• A professional demeanor, positive outlook, and a can-do attitude

Preferred Qualifications
• Experience at The Walt Disney Company
• Experience working in a large publicly-traded company
• Both PC and Mac proficient; proficient in Google Workspace

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. Apply today!

The hiring range for this position in Burbank, California is $60,400 to $80,900 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Disney Entertainment:

At Disney Corporate you can see how the businesses behind the Company's powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you'll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

This position is with Disney Streaming Operations LLC, which is part of a business we call Disney Entertainment.

Disney Streaming Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Jobcode: Reference SBJ-d5ywo7-18-118-120-204-42 in your application.