Executive Assistant - Warner Music Latina

Job Description

Executive Assistant (Bilingual) - Warner Music Latina

WMG's top priority is the safety and wellbeing of its team members, artists and songwriters across the globe. In response to COVID-19, WMG is fully committed to helping its people balance their home and life commitments with flexible working options, virtual wellness sessions, and more. WMG strives to maintain a COVID-free workplace. To that end, being fully vaccinated against COVID-19 is a condition of employment for all US new employees, prior to the commencement of employment. If you are hired, you will be required to provide proof of your vaccination as part of your new employee onboarding process, subject to our legal obligation to make reasonable accommodations in certain limited circumstances.

Job Description:

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:
• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Executive Assistant

A little bit about our team:

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Your role:

The Executive Assistant will provide complex executive administrative, organizational and programmatic assistance to the senior management team. Undertake and contribute to special projects in general and as assigned. With a primary responsibility of supporting the President for LatAm, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.

Here you'll get to:
• Manage professional and personal scheduling for executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Handle all domestic and international travel arrangements, including car, hotel and flights, Prepare thorough itinerary for each destination, handle all specific requirements needed for each trip.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Special projects/events: Compile mailing lists, monitor elected administrators to assure accuracy and overall success of the event.
• Interact with corporate management, industry leaders, artists, artist management, press
• Process all invoices and aid in T&E preparation.
• Assist with organization of events and fundraisers and all office related matters
• Cordially greet guests and serve beverages, Perform all general office duties, including ordering office supplies, updating the senior management contact list as needed, and filing. Search the internet to gather information on specific inquiries.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

About you:
• High written and verbal communication skills in both Spanish and English
• Minimum five (5) years' experience working in an executive environment/executive office
• Proficient in Microsoft Office Suite
• Previous experience in Travel & Expense systems/software
• Meticulous attention to detail particularly with scheduling
• Possess the ability to multi-task and to prioritize these tasks
• Operate effectively in a fast-paced environment.
• Interpersonal/professional demeanor when dealing with all contacts in person and on the phone
• Flexibility in adapting to re-prioritized tasks
• Takes initiative in seeking new assignments
• Integrity/trust in handling confidential matters

We'd love it if you also had:
• Previous experience working in the media/entertainment industry
• Flexibility to work overtime and travel sporadically
• Sense of urgency

About us:

As the home to Asylum, Atlantic, East West, Elektra, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We're also the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.

Together, we are Warner Music Group: Music With Vision & Voice.

Love this job and want to apply?

Click the ''Apply'' link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Jobcode: Reference SBJ-d9o9v4-3-142-198-37-42 in your application.