Executive Assistant

Job Description

Why this could be your next big break:

The executive assistant role will be exposed to, and supporting, multiple WMG executives by managing all administrative aspects of work as well as more detailed project management and independent projects on various levels. Requires an intelligent, flexible, proactive, organized and independent person who is willing to engage in typical administrative duties, as well as more complex project work.

Here you'll get to:
• Schedule and prioritize all appointments and meetings. Keep supervisor abreast of times, locations, directions, changes, etc.
• Prepare weekly schedules and update throughout week, keeping supervisor apprised of all pertinent information.
• Receive all incoming calls and serve as source of information and ''clearinghouse'' for all callers. Handle all voicemail messages, maintain call sheet, and update daily.
• Coordinate travel arrangements including air, hotels, limo, rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed.
• Manage office when supervisor is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his absence.
• Prepare and submit expense reports.
• Handle all correspondence, including sorting and prioritize daily mail.
• Organize luncheons and special events
• Fax, shred; maintain updated files; order and keep office supplies stocked.
• Set up/coordinate meetings, conference calls, interviews.

Rockstar candidates will have:
• 1+ years of administrative experience
• a college degree

It would be music to our ears if you also had:
• An understanding of frontline records music business
• General knowledge of key industry players and familiarity with all music
• Work independently and take initiative
• Excellent verbal and written communication and inter-personal skills
• Ability to work under pressure and deadlines
• Handle confidential matters appropriately and with discretion
• Strong attention to detail
• Multi-task: prioritize with appropriate sense of urgency
• Ability to pinpoint problems and identify solutions
• Professionally interface with all levels of the organization, clients and vendors
• Experience or working knowledge of music industry

Jobcode: Reference SBJ-d85emd-3-140-248-104-42 in your application.