Executive Assistant

Job Description

Job Title: Executive Assistant

Your role:

To support a C-Suite Executive at Warner Music Group in all facets of their duties and responsibilities. Carry out standard, sophisticated and confidential administrative/clerical duties that may require considerable experience, skill, and knowledge of organization policies and procedures.

Here you'll get to:
• Manage and schedule the executive's numerous day-to-day events such as- setting up conference calls, running point for in-person meetings, answering phones, directing calls, and taking messages
• Ensure executive is running on time for each call and meeting, take diligent notes in meetings, and build action item lists where needed
• Serve as a reliable contact between internal and external partners, communicate high priorities to the executive in a timely manner
• Create and/or edit business documents such as reports, presentations, and briefs
• Manage confidential projects and ensure the successful delivery of objectives aligned with the position's strategic goals
• Prepare correspondence (memos, emails) as required; Read and speak to materials and documents, recognize critical data and information, and effectively communicate vital information
• Process and maintain T&E expenses for the executive as designated, via Concur
• Uphold and conduct work within the standards and procedures of the company's Code of Conduct and core values
• Partner with Facilities and IT to ensure the office of the executive and Company are maintained and conference rooms are in working order
• Coordinate frequent travel for executive both domestic and internationally and accompany on travel as needed
• Arrange gifts, donations, and charitable contributions on behalf of the Company within budget and the Code of Conduct
• Complete ad hoc projects, as needed

About you:
• Knowledge of general business practices and industry trends
• Possess a strong and timely work ethic; excellent organization skills and focused attention to detail
• Demonstrate innovation through thoughtful suggestions of change/improvements within the scope of work
• Proficiency with Google Workspace (Docs, Sheets, Slides, etc.)
• Demonstrated ability to quickly master new technologies and adapt to evolving tools and systems with enthusiasm and proficiency
• Exhibit an independent work style, foresight, and initiative
• Demonstrate a high level of customer service and phone etiquette for both internal and external clients; Excellent written communication and social skills
• Handle confidential matters appropriately and with discretion
• Expertly collaborate and flex to all levels of the organization, high-profile individuals, clients, and vendors
• Ability to travel with executive on an as needed basis

We'd love it if you also had:
• A High School Level education, or its equivalent, and a bachelor's degree preferred
• 5 to 8 years of relevant work experience as an Executive Assistant, supporting at an executive level within the entertainment industry
• Knowledge of the ''players'' in the music industry is strongly preferred

About us:

As the home to 10K Projects, 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

#LI-Onsite

Effective October 1st, this position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Salary Range
$17.95 to $23.00 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-rj36xe-3-144-40-90-42 in your application.