Coordinator, Business & Legal Affairs

Job Description

Job Title: Coordinator, Business and Legal Affairs

A little bit about our team:

WMG Global Catalog/Rhino Entertainment is the catalog division of Warner Music Group responsible for advancing the legacy of Warner's iconic artists and optimizing the performance of Warner's catalog of recorded music, including that of legacy artists and current superstars. Rhino's dynamic Business and Legal Affairs team shares a passion for music and values hard work with a creative, problem-solving mindset. We focus on innovative deals with and for WMG artists in areas of recorded music, brand licensing, and ancillary exploitation. We work cross-functionally with A&R, marketing, fan engagement, commerce, and finance to structure deals and further strengthen relationships with our artists. We also field inquiries in connection with US catalog repertoire, manage both pre-litigation claims and litigations in conjunction with WMG's corporate litigation in-house counsel, and enforce WMG's rights in connection with the same. We also collaborate closely with our affiliated labels Atlantic, Elektra, and Warner Records as well as WMG's corporate teams.

Your role:

A key player on the team, this individual will support top executives and senior management within the Business & Legal Affairs department at Rhino Entertainment. In addition, this role will handle the calendar and scheduling for the CFO, Rhino & Global Catalog. As the point person for the Business Affairs team, you will collaborate closely daily with a wide range of departments at WMG as well as many other record labels within the company. Rhino Entertainment is home to Music by some of the most iconic musicians of all time: The Doors, Grateful Dead, The Eagles, Led Zeppelin, Fleetwood Mac, and many more. Want to develop a one-of-a-kind, behind-the-scenes understanding of the Music Industry while supporting a leader in the field? This could be the right role for you!

Here you'll get to:
• Manage executives' calendars, schedule meetings, arrange conference calls and travel, coordinate team meetings, order supplies, scan and collate documents, answer and screen incoming calls, etc.
• Field and route incoming correspondence
• Submit, track, & maintain travel and entertainment expenses
• Prepare and submit invoices for payment
• Take ownership of the internal practices relating to the position. Identify areas of improvement and lead change to processes and procedures
• Maintain Business Affairs filing system
• Draft and distribute internal and external correspondence
• Produce presentations, reports, and charts as needed
• Maintain highly confidential and/or critical information
• Handle the circulation of deal approval memos for executive signatures
• Prepare documents for contract execution and post-execution handling
• Rally the internal assets of the company for the benefit of the team (IT, Office Services, etc.)
• Plan and coordinate team and other events and meetings
• Perform other similar tasks as requested, and handle other special projects as needed

About you:
• Associate's or Bachelor's degree or equivalent experience
• Demonstrate excellent verbal, written, and interpersonal communication skills, including the ability to effectively interact with varying personalities and styles
• Excel in a fast-paced work environment that requires strong multitasking skills, excellent time management, and high attention to detail
• Possess strong organizational and prioritization skills, excellent typing and proofreading skills
• Good follow through, meticulous, strong work ethic
• Able to work independently and as part of a team
• Have a proven understanding of standard computer programs

We'd love it if you also had:
• 1-3 years experience working as an executive assistant
• Experience developing office processes and procedures
• Former office management experience
• Experience with Google Workspace
• Ability to work in a dynamic environment for several executives
• Willingness to help executives improve their own performance
• Ability to lead and prioritize multiple projects and deadlines
• Ability to learn new tasks quickly; commitment to excellence and self-improvement
• Ability to communicate clearly and identify issues, without being prompted to do so

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

#LI-Onsite

Effective October 1st, 2023, this position will require being in the office 4 days a week. We believe that an in-office presence is critical for talent development, collaboration and building strong relationships.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-rokoqp-3-17-156-114-42 in your application.