Assistant, A&R Administration

Job Description

Job Title: Assistant, A&R Administration

A little bit about our team:
The intersection of A&R, Business Affairs and Finance, the A&R Administration team at Warner Records oversees the recording process from a business perspective. This includes administering all A&R related budgets and handling recording related legal issues and logistics. Further, the department serves as the primary interface between A&R/Marketing/Legal and Production in the creation and release of all commercial and promotional products.

Your role:
This is an opportunity to work at one of the most historic and successful record companies in the world, in the center of the action. If paying attention to detail, anticipating anything that might go wrong, learning from your mistakes, and getting things done sounds just like you, this is your opportunity. You will work behind the scenes, in a fast-paced team environment. This position reports to the SVP of A&R Operations.

Here you'll get to:
• Complete general administrative duties: answer phones, calendar management, filing, scanning, etc.
• Coordinate artist travel, including flights, lodging, and ground transportation and the tracking of the associated spend, which also includes reconciliation of travel charges and statements
• Process invoices, including the creation of vendors and coding of invoices in our financial systems.
• Communicate with third-party vendors to set them up in our payment system, issue purchase orders, and address invoice-related matters
• Draft transmittal letters and form legal documents, including Work For Hire and Remix agreements.
• Coordinate the creation of project numbers and royalty accounts with the Royalty and Business Affairs Departments.
• Process department expense reports.
• Support departmental operations by assisting with day-to-day tasks

About you:
• Detail oriented, well organized, and focused
• Calm under pressure
• Hard worker for whom no task is too small
• Excellent written and verbal communication skills
• Comfortable with numbers and spreadsheets
• Self-motivated and able to complete tasks independently

We'd love it if you also had:
• Some knowledge of the recording process
• Knowledge and understanding of artist recording agreements
• Prior assistant experience including answering phones, booking travel and handling T&E
• Experience with SAP and Concur
• Experience in Google Suite and Excel

#LI-Onsite

Salary Range
$17.95 to $21.50 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2024 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work - English.pdf

Right to Work - Spanish.pdf

Jobcode: Reference SBJ-r0xe2m-3-14-246-254-42 in your application.