Administrative Assistant, Office Of The CEO

Job Description

Job Title: Administrative Assistant, Office of the CEO

A little bit about our team:

You will be joining the Office of the CEO and a fast-paced, ever-changing environment. We work hard and very closely together to ensure the success of WMG's CEO. We are in the office 5 days per week.

Your role:

Reporting into the Senior Executive Assistant, the Administrative Assistant will play a critical role at WMG. The Administrative Assistant's role is to serve as the right hand to the CEO and his Senior Executive Assistant, including (1) supporting his calendar and protecting his time, (2) supporting the wider team on initiatives and events, and (3) special projects as needed. Along with these broader tasks, the Administrative Assistant will also support scheduling, phone calls, travel, and expenses. The ideal candidate will be thoughtful, proactive, curious and detail-oriented.

This position will require being in the office 5 days a week. We believe that an in-office presence is critical for talent development, collaboration, learning & development, and building strong relationships with stakeholders, and speed of execution.

Here you'll get to:
• Help manage the CEO's calendar, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), answer phones, submit executive expenses, welcome external visitors, etc.
• Help manage the flow of information to and from the CEO, across multiple communications platforms
• Partner with the Senior Executive Assistant to help her prioritize the CEO's time and attention based on business needs and strategy
• Plan domestic & international conferences and events on- and off-site, both in-person and virtually

About you:
• You have 2+ years of executive or administrative assistant experience in media, tech, or an adjacent industry
• You are tech savvy and proficient with Google Workspace
• You have excellent verbal and written communication skills and can comfortably and thoughtfully communicate with people at all levels of seniority – both within the company and externally
• You are highly-organized, detail-oriented, reliable, and don't drop the ball. Nothing gets past you!
• You are comfortable multi-tasking across multiple high-profile priorities. You are cool under pressure and good at prioritizing more important tasks over others
• You have strong interpersonal skills, high EQ, and are both trustworthy and discreet
• You are a proactive self-starter and resourceful problem solver with a ''get it done'' attitude
• You are able to commute to the office in midtown Manhattan 5 days a week
• You are motivated by the opportunity to make an impact in a fast-paced, ever-evolving environment
• You have a passion for the music industry and a desire help shape its future

We'd love it if you also had:
• College Degree or equivalent

About us:

As the home to 10K Projects, Asylum, Atlantic Records, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

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Salary Range

$30.77 to $35.90 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Links to relevant documents:

2025 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Jobcode: Reference SBJ-wp4yyn-18-118-0-158-42 in your application.