Executive Assistant

Job Description

The Job

Warner Horizon Television Inc. seeks an Executive Assistant III for the WH Unscripted Television department.

To provide administrative support to the Executive Vice President, Unscripted Television.

The Daily
• Answers telephones and places calls.
• Schedules appointments, meetings, etc.
• Creates and distributes deal memos to the Business Affairs department
• Prepares documents such as correspondence and expense reports.
• Log and track incoming pitch submissions and international formats to ensure timely response and accurate record keeping.
• Communicates program details and coordinates flow of information to other departments including Production, Legal, PR and Marketing.
• Handles distribution of rough-cuts and other important show content to senior executives.
• Maintains weekly tracking grids for all shows in production and development
• Direct supervisor for production office PA and interns
• Maintains back ups for all development material
• Handles audience guests for show tapings.
• Proofreads, photocopies and distributes material.
• Books travel for EVP & various talent as needed for pitches and/or production.
• Types reports, letters, memos, etc.
• Takes and transcribes dictation as required.
• Orders supplies.
• Stay informed on industry developments, track marketplace changes and conduct competitive research.
• Performs other related duties as assigned.

The Essentials
• Previous administrative experience required.
• Familiarity with television industry and unscripted programming preferred.
• Previous experience in a fast-paced, high volume environment such as studio, network, agency or production company strongly preferred.
• BA/BS Degree preferred.
• Knowledge of SAP/Concur preferred.
• Mac Software and affiliate programs. Microsoft Word, Outlook, and Excel required.
• Knowledge of file set-up, maintenance, and filing procedures.
• Knowledge of basic math, spelling, grammar, punctuation, and English usage.
• Knowledge of report, letter, logs, etc. formats required.
• Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
• Must have the ability to pay close attention to detail and understand written and oral instructions.
• Must have the ability to organize and schedule work effectively.
• Must have the ability to work well under time constraints.
• Must be able to handle multiple tasks.
• Must be able to work in a fast paced environment.
• Must be able to handle confidential information.

Jobcode: Reference SBJ-r018jj-18-191-200-223-42 in your application.