Executive Assistant

Job Description

SUMMARY OF POSITION:

Provide administrative support in a fast-paced environment for the EVP, Current Programming and the SVP, Current Programming.

JOB RESPONSIBILITIES:

Keep updated records and documents for shows that EVP and SVP have in production (ie production schedules, show outlines, staffing lists, etc.) Review Broadcasting & Cable weekly Distribution Ratings article for mentions of our shows and distribute quotes to Current Programing team. Screen and handle calls from talent, agents, producers, etc. First point of contact for senior Warner Bros. executives and producers. Answer multiple phone lines and roll calls with the EVP and SVP. Prepare expense reports. Make travel arrangements, both domestic and international. Maintain contacts in Outlook. Maintain filing system. Maintain calendars for EVP and SVP.
Order lunches as necessary on a daily basis and for special meetings. Proofread, photocopy and distribute material.
Open and distribute mail.
Order office supplies. Manage Ellen Ticket Allotment for Telepictures, including booking people for tapings. Manage inventory of Ellen swag for charity donations and VIP guest gifts. Escort VIP guests to The Ellen DeGeneres Show audience. Performs other job-related duties as assigned.

JOB QUALIFICATION STANDARDS

Work Experience

Previous assistant work experience in a production company/environment is required.

Education, Professional Training, Technical Training or Certification

High school diploma or equivalent required.

College degree preferred.

Knowledge/Skills

Proficient in Macintosh, Microsoft Word & Excel required.

Typing: approximately 50 wpm

Shorthand/Fastnotes: approximately 60 wpm

Working knowledge of FileMaker Pro

Knowledge of personal computer/word processing system required.

Knowledge of file set-up, maintenance and filing procedures

Knowledge of spelling, grammar, punctuation, and English usage

Knowledge of report, letter, etc. format
Other Requirements

Must handle confidential information with discretion.

Ability to multi-task and prioritize in a fast-paced environment

Jobcode: Reference SBJ-d24n26-3-129-218-83-42 in your application.