Publicity Coordinator

Job Description

• Position provides administrative & clerical support to executives in Global Publicity.

Your Role Accountabilities
• Creates & maintains talent and filmmaker schedules
• Creates and maintains team & department reports, department files, records, indexes, logs & matrixes
• Responsible for maintaining film budgets and updating on a weekly basis
• Updates and maintains film contact sheets with talent and filmmaker rep contact information
• Answers heavy phones – screens and handles non-priority calls, logs & places calls
• Types correspondence, reports, labels, contracts, etc. for supervisor's review & signature
• Responsible for invoicing process (bills/check requests/PO's)
• Liaises with media publicists to see what pieces on various films will be airing, compiles and communicates the information to filmmakers and talent
• Distributes requests from press outlets to proper publicist on the team
• Shows a strong interest in national press, media and industry trends and consumes them across various platforms
• Arranges all travel and grooming needs for film talent, including negotiating rates with groomers (hair/make-up) and stylists under direction of supervisor
• Works special events – premieres, press junkets, screenings, etc.
• Greets clients, talent, creative staff & executives and acts as talent liaison at special events
• Check-in press at screenings/special events. Compiles attendance lists & reactions to circulate to filmmakers & talent
• Participates in brainstorming and creative meetings and takes meeting notes when necessary
• Assists with relevant research for upcoming projects and films.
• Maintains and orders office supplies
• Provides back-up support to team executives as needed

Qualifications and Experience
• Previous secretarial experience required
• Previous publicity or promotions experience required
• Previous entertainment/studio experience required
• Typing at 45 wpm required
• Proficiency with Microsoft Word, Excel, Outlook, and Internet required. PowerPoint preferred
• Knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats

Pay Range for this role is $23-$25/hour

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Jobcode: Reference SBJ-g6oob9-3-133-126-241-42 in your application.