Executive Assistant, Chief Creative Officer / President and SVP, TV Development / Production - Alloy Entertainment

Job Description

Provides administrative support to the Chief Creative Officer & President, and the SVP, TV Development & Production - Alloy Entertainment

Your Role Accountabilities…

Administrative Duties
• Organizes and schedules meetings and Zooms. Maintains and updates executive's calendar throughout the day as changes occur
• Answers incoming phone calls in a polite and professional manner and accurately screens incoming calls, takes, and relay messages, maintains a call log
• Coordinates meal reservations, gifts, and travel including flights, housing accommodations, ground transportation in various time zones
• Coordinates event logistics for the company (i.e. development retreat), book tickets to screenings, film festivals, etc., as needed
• Documents meeting minutes, action items, and status updates
• Generates material in preparation for meetings including biographies, credits, upcoming projects, representation, and more
• Keeps track of all ongoing projects and is well-informed of related activities and associated materials
• Maintains weekend reading logs, and interdepartmental memos
• Assists with research tasks, as needed
• Maintains a strong organizational system for all materials and information
• Disperses data and material with studios, networks and IP holders confidentially and thoughtfully
• Creates and submits expense reports. Oversees general office operations, including but not limited to keeping inventory, ordering supplies, and coordinating with building personnel

Creative Support
• Reads and writes coverage on submissions across TV
• Maintains and organizes tracking grids for internal projects in TV development and production, talent tracking, submissions, etc.
• Assists with building lists, creating decks, taking notes, conducting research, and executing special projects as needed.
• Performs additional related duties as assigned

Qualifications & Experience…

Work Experience
• Minimum 2-4 years experience managing an executive office within the TV industry required

Education, Professional Training, Technical Training or Certification
• High School diploma or equivalent required
• BA/BS degree required

Knowledge/Skills
• Must have proficiency with MS Word & Excel, Filemaker Pro, PowerPoint, & the internet
• Must have excellent proofreading & writing skills
• Must have excellent organizational skills & possess ability to prioritize tasks
• Must have excellent communication skills
• Broad knowledge of TV industry required
• Must have a strong knowledge of entertainment industry & key players
• Must have ability to create & maintain databases & other resources
• Must be able to interface with all levels of personnel, including senior management, clients, producers and journalists
Other Requirements
• Must be able to interface with high-level talent, filmmakers, producers, key industry partners and external studios and networks with poise and professionalism
• Must be able to handle highly confidential information
• General Office Activities – including, but not limited to Walking, Standing, Sitting, Climbing stairs, Typing, Filing, Lifting, Bending, etc.
• Must be able to work in extremely fast-paced environment
• Must be able to handle multiple tasks simultaneously
• Must have excellent follow-through skills
• Must have ability to self-direct and take initiative to pursue projects in the office with minimal direction
• Must be willing to collaborate with other support staff within the office on common tasks or projects impacting the larger department
• Must be able to successfully see projects/tasks through to completion
• Must be able to work under minimal supervision
• Must be detail-oriented and maintain confidentiality
• Must be able to work under strict time constraints
• Must be able to resolve conflicts within the scope of responsibility
• Must be able to work overtime, as required

Management has the right to add or change duties and job requirements at any time.

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees. Pay Range: $60,555.00 - $112,459.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

If you're a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Jobcode: Reference SBJ-rno373-18-188-106-38-42 in your application.