Business Coordinator

Job Description

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The Business Coordinator will provide comprehensive business and operational support to the engineering department, ensuring the efficient use of resources while acting as an adviser on corporate policies and procedures. This role involves a blend of administrative, financial, and operational tasks, making it integral to the smooth functioning of business operations. The Business Coordinator will support expense reports, vendor relations, and onboarding processes, while also providing day-to-day support to client managers and staff. This individual should excel in dynamic environments, demonstrating a proactive approach to balancing multiple priorities.

About the Team

Join a collaborative and fast-paced team dedicated to supporting engineering department. We thrive on tackling operational challenges head-on and provide a vital service to our clients, ensuring their daily needs are met efficiently and proactively. As part of the Business Administration team, the Business Coordinator will contribute to the success of senior managers and staff, all while being supported by a team that values flexibility, problem-solving, and innovation.

Your Role Accountabilities...
• Provide day to day support for the engineering team, including coordination of team meetings and events.
• Support the onboarding of new hires, ensure employees are equipped with necessary tools and information; and support offboarding as needed.
• Communicate with Facilities, Security and IT to resolve staff concerns and requests.
• Act as administrative liaison to department staff, internal partners, vendors, and consultants.
• Assist with financial processing of invoices and purchase orders.
• Partner closely with other business and executive assistants on team and provide back up support as needed.
• Handle calendar and expense report for senior level employees, if required.
• Schedule department meetings and conference room requests, assist with catering orders.
• Work on special projects and perform other related duties as assigned.

Qualifications & Experience...
• Bachelor's degree or equivalent work experience within a corporate environment.
• 3+ years of experience in business operations, administration, or a similar role.
• A proactive mindset with a passion for problem-solving and process improvement.
• Ability to multi-task and manage priorities in a fast-paced, ever-changing environment.
• Ability to work both independently and collaboratively with BA colleagues, key partners and clients.
• Ability to anticipate needs and ensure thorough follow-up.
• Strong organizational and administrative management skills; must be articulate and detail oriented.
• Excellent verbal and written communication skills
• High level of discretion and confidentiality when dealing with sensitive information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with expense management systems like Concur.

Preferred…
• Experience in the media, entertainment, or technology sector.
• Experience with vendor management and procurement processes.

Information about Guiding Principles, Championing Inclusion, and accommodations are boiler plate and auto-added when posted.

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

Jobcode: Reference SBJ-dy6p8q-3-145-79-254-42 in your application.