Administrative Assistant, Executive Offices

Job Description

Your Role Accountabilities
• Assist CEO Office team in the operation of the CEO's LA office, while also providing support to NY-based team
• Share CEO Office staffing and phone coverage with support team, with flexibility required; screen and route calls; respond to internal and external inquiries and provide information within scope of authority
• Assist with internal and external meeting preparation, including catering coordination, and IT/AV needs
• Perform administrative duties for CEO and other executives as needed, including printing and scanning, arranging IT support, coffee and lunch orders, etc.
• Keep reception apprised of incoming guests
• Maintain CEO office contact database and electronic filing system
• Book and monitor travel arrangements for the CEO and their family, including transportation, restaurant reservations and scheduling as needed.
• Assist with day-to-day personal/home arrangements liaising with household staff, vendors and family members.
• Regularly take on special projects and other duties including project research, as assigned; increasing responsibility as appropriate
• Perform other administrative duties in support of CEO office, including daily office and personal errands as requested
• Assist with event planning, including selecting and booking venues, managing invitations, and coordinating with other professionals
• Take rapid dictation on occasion, utilizing excellent proofreading, grammar and spelling skills; compose emails and other correspondence as appropriate

Qualifications & Experience
• Bachelor's degree required
• At least 1-2 years of administrative experience within a fast paced, corporate environment or similar experience as a personal/family/estate assistant
• Ability to work in the office Monday-Friday (this is not a remote position); willingness to be on-call on the weekends and occasional evenings. This role requires a 24/7 mindset and flexible hours with periodic overtime.
• Own transportation required to run errands, etc.
• Strong organizational, administrative and analytical skills; must be articulate and detail-oriented
• Excellent time management skills, ensuring tasks are completed on time
• Proactivity and thorough follow-up absolutely required
• Strength in multi-tasking; ability to juggle many fast-paced projects simultaneously and with great accuracy
• Flexibility in accepting new and changing responsibilities, as well as strong personal initiative and resourcefulness; taking ownership of, and accountability for, responsibilities
• Professionalism, maturity, diplomacy, composure and grace under pressure
• Excellent written and verbal communications skills, including proficiency in grammar and spelling
• High level of discretion due to exposure to confidential information and high-profile individuals
• Ability to work both independently and as part of a team
• Ability to assess priorities and manage multiple projects under tight deadlines
• Strong MS Outlook and MS Office skills, with particular strength in Excel

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees. Pay Range: $47,466.00 - $88,150.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

If you're a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Jobcode: Reference SBJ-dy6e90-3-142-250-86-42 in your application.