Coordinator, Creative Sync Licensing

Job Description

We are seeking a highly organized and motivated Sync Coordinator to join our dynamic team at Interscope Capitol Labels Group. This role is critical in providing administrative and team support, ensuring the smooth operation of our creative sync licensing activities across film, TV, trailers, TV promos and soundtracks. The ideal candidate will be detail-oriented, proactive, and passionate about music and the entertainment industry with a finger on the pulse of popular culture and entertainment.

How you'll CREATE:

Administrative Support for Department Head:
• Assist the SVP, Head of Creative Sync Licensing, with daily administrative tasks including scheduling, managing expenses, and booking travel.
• Compile meeting agendas, prep materials, and take detailed notes.
• Consolidate team calendars, show calendars, and release schedules for the department head.
• Handle and prioritize incoming communications, including emails and phone calls, ensuring timely responses and follow-ups.

Team Coordination:
• Serve as the central point of contact for the sync team, facilitating communication and coordination among team members.
• Maintain and update team documents and databases.
• Assist in the preparation of reports and presentations for internal and external stakeholders.
• Assist in the development of strategic plans for artist placements in various media.

Project Tracking:
• Monitor the progress of ongoing projects and provide regular updates to the department head.

Clearance and Licensing:
• Help track and manage licensing requests with Sync Clearance lead, ensuring timely responses and processing.
• Support in handling all film and TV licensing clearance requests for ICLG labels.

Research and Strategy Support:
• Conduct research on sync opportunities for priority artists and catalogues.
• Assist in the development of strategic plans for artist placements in various media.

Digital Marketing Support:
• Assist in the creation and distribution of digital marketing mailers using DISCO.
• Help maintain and update the team's digital marketing materials and assets.

Event Planning and Coordination:
• Assist in organizing and coordinating events, meetings, showcases, and conferences related to sync licensing and the department's activities.

Miscellaneous:
• Perform other duties as assigned to support the overall goals of the sync team.
• Work with IT and operations teams on day-to-day department needs.
• Will be interfacing with label teams, managers and artists to represent the broader sync team and sync initiatives

Bring your VIBE:
• Bachelor's degree in Music Business, Marketing, Communications, or a related field.
• 1-2 years of sync, marketing, and/or administrative experience.
• Must love music and be very passionate about it!
• Willingness to cover all shows.
• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management and external partners.
• Strong administrative, organizational, and creative skills.
• Strong computer skills are a plus – proficient with Microsoft Outlook, Box, Excel, Google Docs/Sheets, and DISCO.
• Ability to multitask and prioritize in high pressure and fast-paced environments.
• Ability to keep information highly confidential.
• Must be flexible and able to quickly adapt in the work environment.

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

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Job Category:
Synch & Licensing

Salary Range:
$42,139 -$64,570

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Jobcode: Reference SBJ-dyzp5m-3-145-43-5-42 in your application.