Administrative Assistant

Job Description

Business & Legal Affairs is looking for an Administrative Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. The Assistant will support two or more attorneys handling transactional matters for UMG Corporate and Polygram Entertainment. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be punctual, very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A ''can-do'' attitude is essential. Interest in music and music documentaries is desirable.

How you'll CREATE:
• Arrange Zoom, in-person meetings and conference calls
• Update calendars
• Maintain project charts, summarize material agreement terms
• Manage contract process and tracking charts
• Book travel, accommodations, & transportation
• Maintain a strong working knowledge of employees, other departments, labels, artists, and important external contacts
• Work closely with other administrative assistants
• Research as requested (e.g., festivals, artists, projects, etc.)
• Regular meeting prep, coordination, and notes
• Promptly address any IT issues
• Interact Finance and help process invoices
• Create and send grammatically/punctually correct internal/external company communication
• Submit monthly expenses, reconciliation, and processing such as travel & entertainment expenses
• Order office supplies, make restaurant reservations
• Additional duties as assigned

Bring your VIBE:
• Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
• Minimum 1 year of experience booking travel, calendar management
• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners and clients
• High attention to detail, excellent follow-through, problem-solving and organizational skills
• Self-starter, proactive, and resourceful
• Flexible – able to adjust to changing priorities, and able to multi-task
• Prompt, punctual and on top of all tasks
• Excellent time management skills
• Excellent written and verbal communication
• Strong proficiency and working knowledge of Microsoft Office Products
• Creative and Technical skills a plus (Adobe Creative Suite, Keynote, SharePoint, Box)
• Ability to sit and stand for long periods of time
• Bachelor's Degree preferred
• Interest in Film and TV and basic knowledge of key players in music documentary world (e.g., networks, streamers, directors, etc.)
• Interest in Music and basic knowledge of major labels / artists / award shows / festivals / etc.

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

|

Job Category:
Business & Legal Affairs

Salary Range:
$24,935 - $61,600

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Jobcode: Reference SBJ-d26bpy-3-141-2-206-42 in your application.