Administrative Assistant

Job Description

We are hiring for an Administrative Assistant to support a high-level executive . The ideal candidate will have experience supporting an SVP level or higher and have great judgment with discretion and confidentiality. 

How you'll CREATE:
• Provide administrative and operational support
• Manage complex and fluctuating schedules, including scheduling meetings, coordinating calls – both domestic and international, prioritizing calendars and follow up
• Process travel & entertainment expenses
• Coordinate and book complex and frequent travel; prepare itineraries
• Track departmental budgets and process invoices
• Coordinate incoming meeting requests and prioritize
• Manage project deadlines, including keeping organized status reports
• Assist with organizing meetings and event planning
• Design and create visual marketing presentations and decks
• Build sales reports for internal tracking
• Track release updates, charts and consumption for the department

Bring your VIBE:
• At least one (1) year with relevant experience working an administrative or similar role
• Bachelor's degree in Music, Business, Communications or relevant field
• Experience booking flight travel and processing expense reports
• Previous experience working with a music label or public relation firm, preferred
• Ability to interact comfortably and effectively with employees of our company at all levels
• Must be highly organized and forward-thinking
• Proficiency in Excel, PowerPoint, Keynote and Canva

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

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Job Category:
Administrative

Salary Range:
$36,916 - $68,640

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Jobcode: Reference SBJ-gm0o03-18-222-209-172-42 in your application.