Coordinator, Client Payments

Job Description

United Talent Agency (UTA) has an immediate opportunity within our Accounting team as a Coordinator, Client Payments, within the Touring division in London, UK. This position will join a fast paced and dynamic team and will provide you with direct experience with deals that go on within the entertainment industry. The ideal candidate will be a team player, problem solver, detail-oriented and effective communicator and will excel in fast-paced work environment.

What You Will Do
• Reconcile artist account balances against show balances in NetSuite to ensure accurate and timely generation of artist payouts.
• Prepare detailed artist statements and coordinate with agents for approval.
• Communicate with Artist Managers to confirm approval of artist statements and resolve any related inquiries.
• Collaborate with agent teams to facilitate the settlement of ongoing open bookings with clients.
• Provide accurate tour summaries to support the Artist's team in fully accounting for the Artist's income.
• Manage daily mail-outs of final artist statements, ensuring clear confirmation of funds remitted to artists or funds owed to UTA.
• Track Artist Foreign Entertainer Unit (FEU) compliance, ensuring applicable charges are recorded and required documentation is completed for quarterly FEU returns.
• Build and maintain strong working relationships with Artists, Managers, and Accountants.
• Follow up on deposits and balance payments with promoters, ensuring timely resolution of outstanding amounts.
• Prepare buyer refunds, verifying all required documentation is completed and banking information is confirmed through telephone verification.
• Review month-end and year-end reports, providing detailed analysis as needed to support decision-making.
• Collaborate with Assistants to ensure all outstanding funds are accurately accounted for.
• Communicate effectively with Assistants regarding payments, tax documentation, and other financial matters.
• Provide support to Agent Assistants with accounting-related questions or issues.
• Deliver exceptional customer service to agents and other stakeholders, addressing their needs with professionalism and accuracy.
• Post and maintain accounting documents in the cloud, ensuring accurate and secure record-keeping.
• Take ownership of ad-hoc projects as required, demonstrating flexibility, initiative, and problem-solving skills.
• Provide coverage for colleagues during absences, such as holidays, to ensure seamless operational continuity.

What You Will Need
• At least 1-2 year of general Accounting experience is preferred.
• Entertainment and/or agency experience a plus.
• Prior experience in a customer service focused role.
• Highly organized with strong attention to detail.
• Excellent communication skills – both verbal and written.
• Proficient in Excel and Outlook.
• Experience or knowledge of NetSuite is preferred.
• Ability to learn and adapt quickly with minimal supervision.

What You Will Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies.
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence.
• The opportunity to do the best work of your career.
• Work in an inclusive and diverse company culture.
• Competitive benefits and programs to support your well-being.

Jobcode: Reference SBJ-rnowno-18-222-121-231-42 in your application.