Workplace Coordinator

Job Description

Ubisoft's 19,000 professionals, working across more than 30 locations around the world, are bound by a common mission to enrich players' lives with original and memorable gaming experiences. Their dedication and talent have brought to life many acclaimed franchises such as Assassin's Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity company that believes diverse backgrounds and perspectives are key to creating worlds where both players and community can thrive and express themselves. With our Ubisoft Corporate Social Responsibility team, we work with and for our players, helping to create original and memorable gaming experiences that go beyond entertainment to enrich lives. Beside this, at Ubisoft, we are committed to making our own active contribution to a better environment through green initiatives and global carbon neutrality. If you are excited about solving game-changing challenges, cutting-edge technologies, pushing the boundaries of entertainment and Play Green, we invite you to join our journey and help us create the unknown.

Read more about our commitment to social impact here.

Job Description

As a Workplace Coordinator, you will oversee the Ubisoft Ukraine Workplace services and make the experience of our team members memorable.

You will directly report to the Workplace Manager and will back him/her during the absence. You will work in coordination with many other stakeholders like Procurement, Accounting or Communications team.

Qualifications

Responsibilities
• Act as the first contact point in studio for our team members
• Provide the highest level of customer service to all employees & guests
• Coordinate our Safe Place and Invincibility Hub in Kyiv
• Supervise cleaning care with our provider
• Supervise daily breakfast and food organization during events
• Coordinate corporate travels through our provider (local & international)
• Manage office supplies
• Creating requests for invoices payment
• Participation in budgeting and budget use control
• Follow and address employee feedback about workplace experience
• Assist with general workplace initiatives & pilots
• Provide activity report
• Posting of different information in Teams channels and on Intranet

Requirements
• Minimum 4+ years of relevant working experience in similar position.
• English – Fluent level is a must.
• Good knowledge of workplace soft services.
• Vendor management experience.
• Good knowledge of MS Office and Internet tools.
• Experience within the games industry is a plus.
• Driver's license with B category.
• Based in Kyiv.

Personal qualities:
• Excellent communication and relationship development skills.
• Autonomous, dynamic, and results-oriented approach.
• Problem-solving and open-minded.
• Strong organizational skills coupled with the ability to prioritize competing tasks in a fast-paced environment.
• Flexibility and ability to adapt to change.
• Sense of initiative, attention to details.
• A desire to develop your career in a dynamic, innovative international organization.

Jobcode: Reference SBJ-g6o569-3-145-33-184-42 in your application.