Administrative Production Assistant

Job Description

Telepictures Productions Inc. is looking for an Administrative Production Assistant. This position will report to our SVP, Head of Development and will support the creative and production departments. The ideal candidate will be highly-organized, a responsive multi-tasker eager to learn about television development, production and creative teams. Interest in unscripted pop-culture, news and events a huge plus.

The job responsibilities include:

• Schedule and facilitate all internal/external executive meetings and pitches, including Zoom/conference call

• Maintain team calendar

• Maintain/update project related files, documents and tracking spreadsheets

• Generate weekly meeting agendas

• Manage and update team contact lists and resources as related to external networks and agencies

• Manage submission files and release forms

• Manage daily team agendas; track call backs, calendar updates, upcoming pitches

• Must be reliable and available to respond and answer calls during normal business hours

• Responsible for taking meeting minutes and notes; distribute accordingly in a timely manner

• Open Zoom / conference calls

REQUIREMENTS:

Education

• B.A. / B.S. degree in related field preferred

Work Experience

• Previous experience in the entertainment industry required
• Minimum 2 years work experience performing related job duties concerning this position

Knowledge/Skills

• Knowledge of generally accepted business practices
• PC and Macintosh skills in MS Word, Excel, Outlook, & File Maker Pro required
• Excellent communication and organizational skills
• A working knowledge of agencies, buyers and unscripted formats

Overall

• Ability to communicate effectively and tactfully with client team members, managers, brand partners, outside vendors, and all levels of personnel.
• Ability to organize and schedule work effectively, work well under time constraints, and handle multiple tasks.
• Ability to understand and execute written and oral instructions.
• Must be able to devote great attention to detail.

Jobcode: Reference SBJ-g3k145-18-223-159-0-42 in your application.