Administrative Assistant

Job Description

WBIR, the TEGNA-owned NBC affiliate in Knoxville, Tennessee is looking for a dynamic Administrative Assistant to join our team. This position will provide high-level administrative and project management support to the President and General Manager and station leadership team members in supporting our employees. This role is essential in ensuring smooth day-to-day operations, coordinating key projects, and managing communication flow between departments in a fast-paced media environment. The position requires a high level of discretion and strict confidentiality of company proprietary information.

Responsibilities:
• Provide administrative support for various departments including News, Technology and Sales with the utmost confidentiality.
• Develop and Lead Employee Care Initiatives:
• Help onboard new employees, preparing I-9 documents and photo ID badges.
• Plan and coordinate meetings/events and parties, including ordering meals and catering.
• Maintain messaging in station video boards to enhance staff communication
• Collaborates with News Director, Director of Sales and Head of Technology on executing internal/external plans.
• Assist in the organization of tracking station projects including strategic planning, town halls, and other staff events through proficiency in office technologies (Microsoft Word, Excel, PowerPoint, etc.) required.
• Oversee aspects of general office support including copying, faxing, mailing, and filing.
• Order and manage office supplies, badges, business cards as needed.
• Works cooperatively with vendors and suppliers.
• Make travel arrangements for employees such as booking flights, cars, and hotel.
• Help leadership team prepare reports and presentations.
• Other duties and responsibilities as needed.

Requirements:
• 3-5 years' experience providing administrative support to a medium-sized organization. College degree preferred.
• Knowledge of the MS Office suite (Word, Excel, PowerPoint) and the technical aptitude to learn new systems.
• Excellent written and verbal skills.
• Self-starter who can think critically, make sound decisions, and follow through on projects/tasks with little or no supervision.
• Ability to understand and anticipate the needs of different departments and support each effectively.
• Strong attention to detail and organization with the ability to track multiple projects and deadlines.
• Help prepare presentations, manage presentation logistics, including room reservations, A/V equipment, physical handouts.
• Positive, 'get it done' approach to the role. Interest in local news a plus.
• Travel: Rarely: less than 10%
• Work Environment Set: Office: normally performed in a typical interior/office environment
• Physical Demands Set: Light work: Involves sitting most of the time, walking, lifting, bending, standing, etc.

This is a great opportunity to be part of a leading media organization and help shape a positive and innovative culture at WBIR as we continue to serve our East Tennessee community.

Benefits:

TEGNA offers comprehensive benefits designed to safeguard the physical, mental and financial health of our employees and their families. TEGNA offers two medical plan options for full and part-time employees through Blue Cross Blue Shield of Texas, as well as access to dental and eye care coverage; fertility, surrogacy and adoption assistance; disability and life insurance.
Our 401(k) program offers full, part-time and temporary employees the opportunity to contribute 1% - 80% of their pay on a pre-tax basis to TEGNA's 401(k). Contributions made up to the first 4% of pay are eligible for a 100% match from the company and are 100% vested from day one.

Regardless of participation in TEGNA medical plans, ALL employees and their eligible family members receive nine free virtual doctor's appointments with a physician through Teladoc, and 12 free annual therapy sessions with a licensed clinician through Spring Health.

TEGNA offers a generous Paid Time Off (PTO) benefit as well as nine paid holidays per year.
* Some jobs are covered by a collective bargaining agreement and thus some or all of the benefits described herein may not apply. For example, some newsroom bargaining unit employees receive health and retirement benefits under plans administered by the union.

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Jobcode: Reference SBJ-gk4wqp-18-118-186-185-42 in your application.