Administrative Assistant, Exec

Job Description

WTHR-TV, the TEGNA-owned NBC affiliate in Indianapolis, IN, is looking for a dynamic Executive Assistant. This position will provide high-level administrative and project management support to the President and General Manager, the Director of Content and the full content team. This role is essential in ensuring smooth day-to-day operations, coordinating key projects, and managing communication flow between departments in a fast-paced media environment. What We Offer: • Winning, inclusive, collaborative, supportive, and fun culture • Training resources • Generous benefits • Career growth opportunities at one of our 64 ABC, NBC, CBS, or FOX stations. Responsibilities: • Assist in the organization of tracking station projects including strategic planning, town halls, and other staff events through proficiency in office technologies (Microsoft Word, Excel, PowerPoint, etc.) required. • With input from leadership team, create internal communications and announcements for staff. This would include digital graphic design, type layout and photo editing. • Manage the calendars of the Station Manager and Director of Content, including scheduling meetings, coordinating appointments with internal staff, external partners, and stakeholders. • Coordinate travel arrangements including flights, hotels, transportation, and itineraries for leadership team and clients. • Handle and coordinate all event tickets and suites in Indianapolis for Sales Department and WTHR leadership team • Help plan station-wide events including client gatherings and community outreach initiatives. • Work closely with newsroom and other departments and offer operational support as needed. • Handle sensitive information with the utmost discretion and professionalism, maintaining confidentiality on all executive and station matters. Requirements: • 3-5+ years of experience in an administrative or support role reporting directly to upper management • Excellent written and verbal communication skills • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects • Proficiency with office productivity tools (Microsoft Word, Excel, PowerPoint, etc.) and creative/design software (Photoshop, Express, Canva etc.) and an aptitude for learning new software and systems • BONUS: Proficiency with digital video and audio editing software (Premiere, Edius, etc.) • Flexible team player, willing to adapt to changes and unafraid of challenges • Ability to maintain confidentiality of information related to the company and its employees Benefits: TEGNA offers comprehensive benefits designed to safeguard the physical, mental and financial health of our employees and their families. TEGNA offers two medical plan options for full and part-time employees through Blue Cross Blue Shield of Texas, as well as access to dental and eye care coverage; fertility, surrogacy and adoption assistance; disability and life insurance. Our 401(k) program offers full, part-time and temporary employees the opportunity to contribute 1% - 80% of their pay on a pre-tax basis to TEGNA's 401(k). Contributions made up to the first 4% of pay are eligible for a 100% match from the company and are 100% vested from day one. Regardless of participation in TEGNA medical plans, ALL employees and their eligible family members receive nine free virtual doctor's appointments with a physician through Teladoc, and 12 free annual therapy sessions with a licensed clinician through Spring Health. TEGNA offers a generous Paid Time Off (PTO) benefit as well as nine paid holidays per year. * Some jobs are covered by a collective bargaining agreement and thus some or all of the benefits described herein may not apply. For example, some newsroom bargaining unit employees receive health and retirement benefits under plans administered by the union.

Jobcode: Reference SBJ-r77po8-3-144-85-134-42 in your application.