Festival Coordinator, Works Crew

Job Description

POSITION OVERVIEW

The Festival Coordinator, Works Crew is charged with leading snow removal, signage installation, and propane replenishment operations for the 2024 Sundance Film Festival.

Working closely under the direction of the Senior Manager, Production and Theater Operations, the Festival Coordinator, Works Crew supports Sundance Institute’s commitment to ensuring a safe Festival experience for all artists, audiences, partners, employees, and volunteers.

This temporary position works full time from Monday, December 9, 2024 through Friday, February 7, 2025 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position must be based within a commutable distance to our Park City, UT office in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…
• Updating production plans, including snow removal for venues and parking lots, barricade cover delivery schedule and install, propane replenishment for outdoor heaters, etc.
• Providing ongoing communication regarding production plans with internal and external stakeholders.
• Maintaining contracts with snow removal and propane vendors.
• Conducting pre-and post-Festival inventory of various supplies, equipment, and transportation signs returning all items to storage or vendors by deadline.
• Conducting supply and equipment runs to maintain stock as necessary.
• Driving 16’ to 24’ box trucks (over 10,000 lbs) with lift gates.
• Assisting the Marketing Department with barricade banner set-up and teardown.
• Working closely with the Volunteer Department to create and assign schedules, train, oversee, and evaluate Works Crew Volunteers to ensure their success.
• Removing snow, installing transportation signage, replenishing propane (at Festival venues, shuttle stops, and parking lots), and continuously monitoring conditions and conducting maintenance as needed.
• Distributing supplies and equipment, such as outdoor heaters, snow shovels, salt, sand to theaters, venues, and shuttle stops.
• Assisting the Production Department with various Festival set-up and teardowns as directed.
• Following up with vendors to receive invoices for processing and notifying the Senior Manager, Production & Theater Operations of invoice discrepancies.
• Completing a comprehensive written wrap report as directed.

You have the following direct or transferable skill sets:
• Legal authorization to work in the United States.
• Valid driver’s license and successful completion of MVR background check.
• Valid DOT physical card or successful acquisition of one upon the start of employment.
• 2 years experience in event production, operations, or related.
• Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Excellent organizational skills.
• Ability to move and lift items that weigh 50-75 lbs chest high.
• Working knowledge of databases along with proficiency in Microsoft and Google Products preferred.
• Experience working with a crew preferred.
• Basic carpentry and painting skills are a plus.

You will be successful in this role if you...
• Problem-solve within your work so change can happen quickly and efficiently.
• Effectively motivate the volunteers you are leading and help bring the team together around common goals.
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Remain organized to keep yourself and the team accountable for meeting deadlines.

In addition to an hourly pay of $20.32, this position is eligible for benefits & perks, highlights include:
• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

Jobcode: Reference SBJ-repjk2-52-14-214-105-42 in your application.