Festival Coordinator, Logistics

Job Description

POSITION OVERVIEW

The Festival Coordinator, Logistics is charged with coordinating equipment, uniforms, and logistics for staff and volunteer check-in during the Sundance Film Festival.

Working closely under the direction of Festival Manager, Logistics, the Festival Coordinator, Logistics supports Sundance Institute’s commitment to fulfilling a successful and positive Festival experience for all artists and patrons.

This temporary position works full-time from Wednesday, December 4, 2024 through Friday, February 14, 2025 and will be required to work extended hours, including some evenings, weekends, and holidays to meet key deadlines and respond to on-call needs as assigned. This position is based out of our Park City, UT office location in order to work onsite in a hybrid capacity throughout its employment.

Top priorities include but are not limited to…
• Planning and implementing logistical needs to ensure functionality of the offsite logistics and uniform room during the Festival.
• Coordinating with internal and external stakeholders on office equipment, design technical needs, set-up, and teardown.
• Staffing the logistics and uniform room and staff and volunteer check-in to support the team and assigned volunteers.
• Helping to train and oversee volunteers, including creating schedules and ensuring evaluations are completed for assigned volunteers.
• Inputting data into the database daily to ensure information is accurate.
• Maintaining and tracking inventory of various equipment such as radios, cell phones, and corporate incentive items.
• Acting as a department contact to field questions from internal and external sources.
• Providing oversight of the uniform room during the Festival and providing direction to volunteers.
• Providing frequent updates to internal stakeholders on equipment and incentive inventory.
• Testing functionality, labeling, and programming radios prior to disbursement.
• Troubleshooting logistical issues and escalating to the manager as necessary.
• Assisting with billing, reconciling, and submitting reimbursements for cell phone accounts as directed.
• Constructing and printing the Sundance Yellow Pages and the Special Theater Operations (STOP) team contacts.
• Ensuring both the logistics and uniform rooms are clean, organized, secure, and safe at all times.
• Completing a written wrap report with suggestions for improvement.

You have the following direct or transferable skill sets:
• Legal authorization to work in the United States.
• Valid driver’s license and successful completion of MVR background check.
• 2 years of experience in event logistics, operations, or related.
• Outstanding verbal and written communication skills to work effectively with a variety of people.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential information.
• Working knowledge of databases along with proficiency in Google Products preferred.
• Knowledge of Park City and Salt Lake City is a plus.

You will be successful in this role if you...
• Problem-solve within your work so change can happen quickly and efficiently.
• Help bring the team together around common goals.
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Provide stakeholders with turnkey spaces that facilitate their event vision.
• Remain organized to keep yourself accountable for meeting deadlines

In addition to an hourly pay of $20.32, this position is eligible for benefits & perks, highlights include:
• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives
• Sundance Film Festival passes and benefits (varies each year)

Jobcode: Reference SBJ-gkm33p-3-22-181-81-42 in your application.