A&R Assistant - Latin Regional Office

Job Description

As the A&R Assistant, you will report to the SVP, A&R for Sony Music Latin-Iberia Regional Office, located in Coconut Grove, FL. The goal for this role is to provide high-level administrative and coordinator support for the SVP and Senior Members of the A&R team.

The ideal candidate is bilingual in Spanish and English (verbal, writing, and editing) communication and interpersonal skills. You are a proactive and nurturing gatekeeper with strong problem-solving and negotiation skills. You thrive working in a fast and ever-changing work environment and are super-efficient at moving the process along for time sensitive deadlines and approval processes. You love organizing and pleasing others and have excellent follow up, time management skills and are Tech Savvy, PC/MAC: Excel, PowerPoint, Keynote and Tableau a plus.

What you'll do:
• Act as a liaison between SVP, Senior Members of the A&R team and our Affiliates across the Latin & Iberia region (department leads, senior executives) Industry contacts, (artists, managers, attorneys, etc.), and external contacts (vendors, agencies, partners, etc.)
• Manage calls, emails, maintain calendars, contact lists, coordinate meetings/conference calls and plan events with outside vendors.
• Provide coordination of regional executive travel and create and confirm all travel itineraries.
• Prepare business expense reports in a timely, accurate and efficient manner.
• Track, order and maintain music product and office supplies.
• Issue purchase orders to vendors, obtain necessary approvals, costs, and process invoices.
• Coordinate general information and document flow across Sony Music family of departments (legal, finance, marketing, digital, etc.)
• Archive and maintenance of critical files, records, and song demos.
• General project management (as needed) and as requested.
• Manage end-to-end Account Payable process (including vendor work-for-hire agreements, vendor set-ups, creating purchasing orders, obtaining approval for invoices, initiative payment processing, and following-up to ensure timely processing of all invoices).
• Provide coordination of regional artist travel, studio bookings, media/press junkets, and other related marketing events.
• Maintain label copies, notes, and credits for upcoming releases.
• Coordination of efforts to find new source material for artists (songwriting sessions, mix sessions, etc.)
• Frequent regional executive travel with SVP and/or Director or Artist.

Who you are:
• Bachelor's degree in Business Administration, Communication, Music Business, or related field is preferred not required.
• Entertainment Industry (Music, TV/Film, Art, Fashion, Sports) experience is preferred.
• Minimum 1 year of prior administrative/coordinator level support experience working for Senior Executives.
• You are Bilingual in English and Spanish with strong verbal and written communication skills.
• You are proficient with MS Suite (Outlook, Teams, Excel, PowerPoint) and Keynote. Tableau or Marketing Cloud experience is a plus.
• Positive, flexible attitude to problem-solve and excel in a rapidly changing and fast-paced environment.
• Flexible to work under pressure with renowned artists and high-profile clients.
• Extremely organized to manage time and priorities, set, and achieve goals, juggle multiple projects, and meet deadlines simultaneously.
• Strong social skills, cultural awareness, and emotional intelligence to build long-standing relationships with co-workers, senior management, artists, managers, attorneys, vendors, etc.
• High degree of professionalism when managing confidential information.
• Flexible to work overtime to attend in-person occasional day/evening events and showcases. (Content shoots, recording sessions, etc.)
• Able to work independently but be a team player.
• Flexible attitude and thrive in very fast changing and paced environment.
• Strong relationship building skills, resulting in long standing relationships with co-workers, artists, managers, attorneys, vendors etc.
• Calm, confident, and flexible attitude and work well under pressure with high-profile clients.
• Professional, likable demeanor and are humble at heart.
• Flexible to work overtime to attend occasional evening showcases, as required.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Jobcode: Reference SBJ-gxym5z-3-21-106-4-42 in your application.