Publicity Assistant, Viking, Penguin Books, Penguin Classics & Penguin Life

Job Description

Publicity Assistant, Viking, Penguin Books, Penguin Classics & Penguin Life

Publicity at Viking, Penguin Books, Penguin Classics, and Penguin Life, imprints of Penguin Publishing Group, seeks a Publicity Assistant to join the team. Home to award-winning, critically acclaimed, and bestselling fiction and nonfiction authors, including Rebecca Makkai, Amor Towles, Tana French, Erika Sanchez, Matt Haig, Geraldine Brooks, Adam Grant, Ruth Ozeki, Ken Follett, Jojo Moyes , NoViolet Bulawayo, Terrance Hayes, Richard Osman, Shari Lapena, Leila Slimani, Flynn Berry, and Nathaniel Philbrick. This is a fantastic opportunity to work with distinguished authors on a wide variety of books.

The Publicity Assistant will work with the Assistant Director of Publicity and Senior Publicist by supporting the book publicity process. In this role, the assistant will create media lists, pitch and build relationships with a broad spectrum of media, craft press materials, maintain publicity clips, coordinate author events and tour logistics, , and provide administrative and publicity support for all assigned titles. We are looking for creative, fresh, and diverse voices who care about getting the next best book in the hands of readers.

The Publicity Assistant should be highly motivated, enthusiastic about publishing and enjoy reading broadly and often. This is necessary to be day one ready to champion our books while working alongside a fun and fast-paced group. In addition, you'll work closely with colleagues in other departments within the division, especially our Publishing Office, Sales, Marketing, and Editorial groups. The publicity assistant will be a detail-oriented self-starter, a strong written and verbal communicator, and an organized multitasker.

The position of publicity assistant at Viking and Penguin is a hybrid position with in-office responsibilities, which include but are not limited to mailings, media clippings, maintaining office supplies, and escorting authors to events and media. We will consider candidates who can work from a commutable distance to our offices at 1745 Broadway, which includes the tri-state area (NY, NJ, CT, & PA).

For consideration, please apply using our ATS system and include your cover letter and resume.

The Role:
• Providing general administrative support, including mailings, processing invoices, billings, expense reports, note-taking, etc.
• Coordinating travel and other arrangements for major author tours and creating detailed campaign tour schedules
• Drafting press materials, including press releases, pitch and galley letters, author Q&As, interview alerts, quote sheets, etc.
• Liaising with organizations and bookstores to arrange author events
• Responding to various calls/emails from media, authors, and booksellers
• Communicating between the Marketing, Editorial, and Production departments
• Maintaining media clips, press contacts, and detailed logs of publicity projects in an internal database system
• Performing online research to acquire publicity contacts
• Attending book events, virtually or in person, depending on current affairs
• Pitching press interviews and reviews for authors and their books

The Essentials:
• A self-starter fluent in multitasking with impeccable attention to detail
• A deadline-oriented administrator who is comfortable handling many projects at once
• An excellent written and verbal communicator who is enthusiastic about collaborating with authors, agents, media professionals, and external and internal stakeholders
• Comfortable working in a fast-paced, collaborative team environment and possesses a proactive and independent approach to problem-solving
• Savvy with social media and keeps up with the news cycle and emerging trends
• Proficient in MS Office, particularly MS Outlook, Excel, and PowerPoint, and enjoys mastering new systems and databases
• Experience in publicity or publishing is a plus but not required to succeed in this role-we value an organized and passionate team player with a strong interest in books and publicity

The salary for this position is $48,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Jobcode: Reference SBJ-gm2o96-3-14-79-99-42 in your application.