Executive Assistant, Knopf Doubleday

Job Description

Executive Assistant, Knopf Doubleday (In-Office)

Executive Assistant, Knopf Doubleday (In-Office)

The Knopf Doubleday Publishing Group is a storied leader in commercial and literary publishing, comprised of the Knopf, Doubleday, Pantheon, Schocken, Vintage, Anchor, and Everyman's Library imprints.   It is the home to some of the most iconic authors in the world, including Nobel Laureates Kazuo Ishiguro, Toni Morrison, Alice Munro, and Elie Wiesel; Prize-winners Chimamanda Ngozi Adiche, Margaret Atwood, Robert Caro, Joan Didion, Yaa Gyasi, Jhumpa Lahiri, Cormac McCarthy, Michael Ondaatje, Tommy Orange, Art Spiegelman, Anne Tyler, and Colson Whitehead; and global bestsellers Dan Brown, Bonnie Garmus, John Grisham, Erin Morgenstern, and Jo Nesbo.

Reporting directly to the division President & Publisher, the Executive Assistant will act as a liaison between different departments within Knopf Doubleday and the publisher. Daily responsibilities include all-around project support, calendar and meeting management, division-wide DEI project management, writing weekly event memos for the group, creating materials for meetings, background research for meetings when applicable, catering/planning corporate and author functions.

We are looking for a detail-oriented, meticulous self-starter who loves to read, has strong writing and analytical skills, communicates clearly, and is invested in being part of a collaborative team. The ideal candidate will manage a diverse set of responsibilities efficiently and effectively and is comfortable asking for help when needed.

Please apply using our ATS system by October 17, 2024, and include your resume and cover letter for consideration. Before applying for any role at Penguin Random House we recommend you review our applicant resources page and FAQs page.

The Role:
• Extensive calendar and schedule maintenance for the president/publisher, including development and coordination of travel itineraries
• Chiefly responsible for all daily correspondence via telephone, e-mail, and physical mail with internal staff, authors, agents, and business partners
• File and maintain travel and entertainment (T&E) expense reports for both weekly and monthly expenditures
• Provide additional administrative support for the President & Publisher, including  benefits administration, Internet research, and trafficking correspondence between departments
• Maintain and report human resources data to corporate human resources representatives
• Proficient event planning skills (annual events, personal occasions, conventions, seminars, large meetings)
• Maintain and develop an extensive client database (over 2,000 contacts across several industries)-author, agent, etc.
• Support with Strategic Projects on research, agendas, and presentation materials for President's and divisional-wide meetings
• Work with President/Publisher and DEI Strategy Team on discreet projects
• Work with President/Publisher on regular group communications

The Essentials:
• Attention to detail
• Discretion regarding confidential materials
• Organizational skills and the capability to prioritize and navigate competing deadlines
• Effective interpersonal communication skills
• Resourcefulness and ability to anticipate needs
• Strong follow-up skills and the dexterity to manage a busy inbox and multiple calendars
• Able to work both independently and as a member of a team
• Capability and interest in learning new applications
• Effective written communication skills

The Applications (Intermediate/Proficient Preferred):
• Outlook
• Word (proficient), Excel (basic administrative functions), PowerPoint (proficient)
• Adobe Acrobat

The salary range for this position is $58,000-$65,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Jobcode: Reference SBJ-dyz2nq-18-191-60-249-42 in your application.