Design Assistant, Creative Marketing Services

Job Description

Design Assistant, Creative Marketing Services (Open to Remote)

Are you a detail-oriented book lover who thrives in a fast-paced environment, eager to work closely with different teams to manage projects along their life cycle, while also dipping your toes into designing marketing materials for book publishing? We have the perfect job for you!

We are seeking a Design Assistant to join the Creative Marketing Services team of Penguin Publishing Group, part of Penguin Random House. This person will support a staff of art directors and designers on a highly creative design team that works directly with marketing and publicity teams on all advertisements, promotional items, social media assets, and videos for a book's campaign-we design everything but the book package!

Where do you come in? The ideal candidate will handle a wide-range of administrative, organizational, workflow-related responsibilities, and at times execute templated design projects, working primarily on the Berkley, Ace, Putnam, Dutton, Tiny Reparations Books, Penguin Press, and Plume imprints. You will gain a broad understanding of what happens behind the scenes (from the general to the particular) when a book is being shaped to enter the competitive marketplace. 

Check out our Instagram pages to see examples of the types of projects we create for social media (and be sure to check out individual imprint social media handles too!): https://www.instagram.com/penguin.creative/ and https://www.instagram.com/books.gif/ 

Responsibilities include: 
• Writing weekly round-up emails to marketing teams, tracking deadlines, project status, and ad planning needs, including imprint-specific marketing outreach
• Weekly requests of cover art files and licensing rights, working with art operations teams to maintain an Excel grid and update our project management system, and working with art directors on a seasonal title assignment grid
• Writing copy and laying out back-of-book templated advertisements (back ads) for printed books
• Coordinating account-specific promotional items from start to finish, generating barcodes, working with marketing and sales on ISBN set up, designing within a template, routing, and sending to production 
• Printing time-sensitive templated imprint bookplates (stickers that can be placed in book) for author signings
• Organizing design assets for the team, with careful attention on file management, including creating bookshots across seasons and imprints, downloading archival design files, creating QR codes, and submitting packaged files alongside art rights to partners and ad vendors
• Updating our project management platform, FMP, archiving projects across team members at a regular cadence
• Providing general assistance & support to design team on various projects, including tracking shipments of print projects, handling monthly expense reports, and flagging rush jobs and priority jobs
• Designing static ads across social media and programmatic platforms using set templates, working closely with team leadership to refine designs and copy when applicable, incorporate feedback, and independently route work to internal departments
• Exploring opportunities with new vendors and new tools, investigating on the team's behalf and presenting learnings
• Additional administrative work across various imprints as needed

To be successful in this role you will need to have: 
• Genuine interest in book publishing and book-oriented social media 
• Project management and workflow skills, including the ability to create and adhere to timelines and move projects forward 
• Proven self-starter with strong task management skills, attention to detail, and ability to work independently
• Feel at ease learning new technology and quickly adapt to change, new processes, and project management tools
• Have excellent written, proofreading, and verbal communication skills  
• Confident working under tight deadlines, adapting on the fly
• In addition to a foundation of project management, this role calls for curiosity and flexibility in an ever-evolving marketing environment
• Proficient in Excel
• Working knowledge of Adobe Photoshop and InDesign (additional training can be provided)
• Photography skills a plus
• 0 - 2 years of experience

Please apply using our online application process, and please include your résumé and cover letter with salary requirements. Full-time employees are eligible for our comprehensive benefits program. 

Salary for this position is $48,000.

Applications will be accepted through September 12, 2024

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Jobcode: Reference SBJ-g3e4j4-3-23-101-180-42 in your application.