Coordinator, Creative Voices Initiative

Job Description

The PBS Creative Voices Initiative supports filmmakers and content creators whose backgrounds and experiences have been historically underrepresented in media – be it because of their race, ethnicity, religion, age, gender identity, veteran status, sexual orientation, disability, geographic region where they are from, socioeconomic status or other dimensions of identity - to uplift the power of our collective stories in public media. The Initiative includes the Accelerator Fellowship & Ignite filmmaker programs.

As a part of these ongoing efforts, PBS is seeking a full-time experienced coordinator with a minimum of 3 years of experience to assist with the planning and coordination of these programs.

Reporting to the Program Manager, this role will be responsible for operational support from the candidate selection process through program completion, including a wide variety of program activities, file management, financial processing, and event coordination.

Essential Duties will include, but are not limited to:
• Application submission process
• Assist with the compilation, distribution, collection and organization of applications, resumes, and other supporting documents, for review.
• Navigate internal requisition tracking system
• Review and assess applications for minimal qualification requirements
• Schedule interviews with candidates
• File Management
• Download, transfer organize documents for detailed review
• Assure precise record keeping and accurate data management
• Compile data and create reports
• Events
• Help organize both in-person and virtual events
• Coordinate travel for in-person gatherings (up to six travel events during term)
• Arrange facilities, catering, lodging and other event related bookings
• Attend meetings and events, providing support
• Financial Processing
• Verify the receipt of goods and services in accordance with contracted amounts
• Process and track payments to vendors by coding invoices with applicable general ledger information to properly deduct funds from the allocated budget areas
• Prepare and process expense reports
• Create and process approval payment memos
• Work with vendors and Accounts Payable on payment issues
• Program Communications
• Compiling and distributing information on and for participants, including updates, opportunities, reports and announcements.
• Regularly monitor program communications, ensuring timely responses and efficient information flow
• Misc
• Preparing presentation materials
• Write project summaries
• Flexibility to travel to related events
• Evening hours required, approximately 3 nights per month
• Other duties as assigned

Requirements for success:
• 3+ years' experience with program coordination and collaboration
• Candidates should possess advanced skills in MS Office (Word, Excel), Adobe Acrobat Pro (Edit, Combine, Organize files), Excel (spreadsheets)
• Experience in the film or television industry
• Ability to communicate effectively both orally and in writing.
• Ability to work in a fast-paced environment with minimal supervision.
• Must be organized, possess time management skills, be detailed oriented
• Committed to the mission of the Public Broadcasting Service

PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.

Jobcode: Reference SBJ-r16b0m-3-145-33-184-42 in your application.