Manager, Event Bid Procurement - FIFA World Cup 26

Job Description

The Role and What You'll Do:
• Assist with preparation of Scope of Work (SOW) documents for various disciplines for Request for Bid (RFP) process
• Ensure all points of Procurement Process are rigorously followed
• Seek quotes and RFPs for event production goods and services via the approved Procurement Process for FWC26
• Become proficient in Smartsheet processes including bidding database, tracking milestones and deliverables, and timelines
• Become proficient in all areas of vendor documentation development – bidding, contracting, service and master agreements
• Review RFP responses for budget, service and viability to make recommendations to OL Finance Team and FIFA, in accordance with approved Delivery Budget Line Items
• Receive, Track and Review Vendor Certificates of Insurance (COI's) for compliance to be reviewed as needed by OL Legal Team
• Issue Vendor Service Agreements, Letters of Authorization
• Work with Business Ops team to ensure all awarded business is within budget and included in detail on Master Finance Trackers
• Support services and vendors for the FWC26 OL Delivery Team, including but not limited to; Waste Management, Power, Internet & Technology, Audio / Visual, Food & Beverage, Public transport operators, Signage, Security & First Aid contractors, Grounds Maintenance contractors, and Service with equipment suppliers.
• Maintain terms of vendor agreements, with special attention to Change Order policy, providing a checks and balance system from bidding to delivery to post-assessment
• Ensureall applicable FWC26 KPI's are understood by all applicable vendors, including any monetary penalties
• Line management of junior team members as team grows
• Work with OL Delivery Infrastructure & Overlay teams on vendor relation management and development
• Actively participate in project meetings with key staff and vendors

You Have These:
• Bachelor's degree in business administration, event management, hospitality, or a related field
• Experience with multi-discipline procurement and bidding, focused in the event production, construction or related field
• Highly organized and process-oriented
• Ability to multi-task and remain calm in high-pressure situations
• Strong communication and interpersonal skills
• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We'd Love If You Also Have These:
• Prior experience with events (in particular, large-scale events) a plus
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary

Travel:
• A willingness to travel frequently (up to 50%) and work flexible hours

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

#LI-LL1

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-rjk981-3-129-216-248-42 in your application.